Automate Calendar Scheduling from Gmail
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Streamline your appointment management by automatically processing scheduling requests from your Gmail inbox. This workflow leverages AI to interpret emails and intelligently interact with your Google Calendar, ensuring you never miss a meeting.
About This Workflow
This n8n workflow automates the process of handling appointment requests received via email. It begins by monitoring your Gmail inbox for unread emails. Using the power of GPT-4, the workflow analyzes the subject and body of each email to determine if it's a legitimate scheduling request. If an appointment is detected, the system then consults your Google Calendar to identify available slots. Based on this information, it can intelligently compose a suitable response, and optionally, log the appointment details within your calendar. This drastically reduces manual effort and ensures efficient management of your schedule.
Key Features
- Intelligent Email Analysis: Uses GPT-4 to accurately identify appointment requests within your Gmail inbox.
- Real-time Calendar Integration: Seamlessly checks your Google Calendar for availability.
- Automated Response Generation: Crafts relevant replies based on your schedule and the request.
- Configurable Triggers: Set up your Gmail trigger to monitor emails at your preferred frequency.
- Customizable Workflows: Adapt the AI prompts and calendar interactions to your specific needs.
How To Use
- Connect your Gmail Account: Authorize n8n to access your Gmail to monitor incoming emails.
- Configure AI for Classification: Set up the
Classify appointmentnode with a clear prompt for GPT-4 to identify scheduling requests. - Integrate with Google Calendar: Connect your Google Calendar to allow the workflow to read your availability.
- Define Scheduling Logic: Use the
Chat OpenAInodes to process calendar data and formulate responses. - Set up Output: Configure nodes to either send an email response, add an event to your calendar, or both, based on the classified request and availability.
Apps Used
Workflow JSON
{
"id": "8853443a-9c97-47ce-b702-bcd600320f83",
"name": "Automate Calendar Scheduling from Gmail",
"nodes": 9,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 8853443a-9c97...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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