Automate Your Communication with n8n: Seamless Email & Meeting Sync
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This n8n workflow automates your communication by fetching Gmail messages, extracting key details, and synchronizing upcoming Google Calendar meetings. It leverages AI to process information and can trigger actions like sending WhatsApp messages for streamlined workflow management.
About This Workflow
This powerful n8n workflow acts as your intelligent communication hub, designed to streamline your daily operations. It begins by fetching detailed content from your Gmail inbox, allowing you to process and simplify email information. Simultaneously, it keeps a pulse on your Google Calendar, identifying upcoming meetings within the next hour. Using advanced AI models like GPT-4o, the workflow extracts crucial event details, including attendees, meeting links, and organizer information, and can even enrich attendee data with LinkedIn profiles. This integrated approach ensures you're always informed and can proactively manage your schedule and communications, with the potential to trigger external actions like sending automated WhatsApp messages for timely notifications.
Key Features
- Intelligent Email Processing: Automatically fetches and simplifies important information from your Gmail inbox.
- Proactive Calendar Sync: Monitors Google Calendar for upcoming meetings within the next hour.
- AI-Powered Data Extraction: Utilizes advanced AI models to extract and structure meeting details and attendee information.
- Cross-Platform Communication: Integrates with services like WhatsApp Business for automated outreach and notifications.
- Flexible Workflow Triggering: Can initiate custom actions based on processed email and calendar data.
How To Use
- Connect Your Accounts: Authenticate your Gmail and Google Calendar accounts within n8n using OAuth2 credentials.
- Configure Gmail Node: Set up the 'Get Message Contents' and 'Get Last Correspondence' nodes to specify senders or filters for relevant emails.
- Configure Google Calendar Node: Adjust the 'Check For Upcoming Meetings' node to define the time window for fetching events (e.g., next hour).
- Set Up AI Nodes: Integrate the 'OpenAI Chat Model' nodes to process and extract information from both email and calendar data. Configure the 'Extract Attendee Information' node with your desired schema for extracting attendee details.
- Define Output and Actions: Use the 'Simplify Emails' and 'Execute Workflow Trigger' nodes to structure the processed data and define subsequent actions.
- Configure WhatsApp Node (Optional): If you need to send notifications, set up the 'WhatsApp Business Cloud' node, providing the necessary phone numbers and message content, linked to the AI's output.
- Test and Deploy: Thoroughly test the workflow with sample data and deploy it to automate your communication tasks.
Apps Used
Workflow JSON
{
"id": "d0aaed0f-87ab-4194-942b-fc43e97971da",
"name": "Automate Your Communication with n8n: Seamless Email & Meeting Sync",
"nodes": 26,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: d0aaed0f-87ab...
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