Automate Daily Cold Email Outreach to Uncontacted HubSpot Leads
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This workflow automatically identifies uncontacted leads in HubSpot daily and sends them personalized cold outreach emails via Gmail. It then records the engagement in HubSpot, ensuring no lead is contacted twice by the automation and streamlining your sales efforts.
About This Workflow
Supercharge your sales pipeline and ensure no potential lead slips through the cracks with this powerful n8n workflow. Designed for sales and marketing teams, this automation runs daily to actively seek out contacts in HubSpot who haven't been engaged with yet. It crafts personalized cold emails using a pre-defined template and dispatches them via Gmail, saving countless hours of manual outreach. Crucially, every sent email is automatically logged as an engagement within HubSpot, updating the contact's activity and preventing redundant follow-ups. This systematic approach ensures consistent lead nurturing, improving efficiency and conversion rates without constant manual oversight.
Key Features
- Daily Automated Outreach: Triggers every day at 9 AM to consistently engage new leads.
- Intelligent Lead Identification: Automatically queries HubSpot for contacts with no recorded "last contacted" date.
- Personalized Email Generation: Dynamically creates personalized email content and subjects using HubSpot contact data.
- Seamless Gmail Integration: Sends professional cold outreach emails directly from your Gmail account.
- HubSpot Engagement Tracking: Records every sent email as an engagement in HubSpot, updating contact history and preventing duplicate outreach.
How To Use
- Schedule Trigger ("Every day at 9 am"): No specific configuration is needed unless you want to change the daily trigger time.
- HubSpot Node ("Get uncontacted HubSpot contacts"):
- Set up OAuth2 authentication for HubSpot. Follow n8n documentation for required scopes.
- Ensure the
notes_last_contacted|datetimeproperty exists in your HubSpot portal (it's a standard property).
- Set Node ("Set keys"):
- Customize the
htmlvalue with your desired cold email message. Use expressions like={{ $json.properties.firstname }}for personalization. - Update the
subjectvalue with your preferred email subject line.
- Customize the
- Gmail Node ("Send outreach email"):
- Set up OAuth2 authentication for your Gmail account.
- Update the
senderNamein theoptionsto your desired sender name.
- HubSpot Node ("Record engagement in HubSpot"):
- Ensure OAuth2 authentication is correctly set up, reusing the same credentials as the previous HubSpot node.
- Verify the
metadatafields andassociations.contactIdsare correctly mapping={{ $json.id }}for the HubSpot contact ID.
Apps Used
Workflow JSON
{
"id": "1d15086f-4314-415d-b81c-adac36be6631",
"name": "Automate Daily Cold Email Outreach to Uncontacted HubSpot Leads",
"nodes": 11,
"category": "Sales",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 1d15086f-4314...
About the Author
Crypto_Watcher
Web3 Developer
Automated trading bots and blockchain monitoring workflows.
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