Automate Email Attachment Archiving to Nextcloud
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This workflow automatically reads emails from a specific IMAP mailbox, extracts attachments, and then intelligently saves them to your Nextcloud instance. It ensures your important documents, like invoices, are organized and easily accessible without manual intervention.
About This Workflow
This powerful n8n workflow streamlines your document management by automating the process of saving email attachments directly to Nextcloud. Designed for efficiency, it monitors a designated IMAP email inbox (e.g., "Invoices"), meticulously extracts all attachments, and then intelligently renames them using a structured format incorporating the email's date, sender, and the original file name. Crucially, a robust sanitization function ensures all filenames are clean, valid, and consistent, preventing common file system issues. This means your critical documents, like invoices, are not just saved but also perfectly organized within your Nextcloud environment, ready for easy retrieval.
Key Features
- Automated Email Attachment Extraction: Automatically monitors a specified IMAP mailbox and extracts all attachments from incoming emails.
- Intelligent File Naming & Categorization: Renames attachments with a clear
date_sender_originalfilenamestructure, ensuring logical organization within Nextcloud. - Robust Filename Sanitization: Cleans filenames by removing invalid characters, trimming, and truncating to prevent file system errors and maintain consistency.
- Direct Nextcloud Integration: Seamlessly uploads processed attachments directly into a predefined folder in your Nextcloud instance.
- Customizable Mailbox Monitoring: Easily configure the IMAP node to target specific mailboxes, such as "Invoices," for tailored automation.
How To Use
- IMAP Email Node Configuration:
- Connect your IMAP email account using the appropriate credentials.
- Set the
Mailboxparameter to the specific folder you wish to monitor (e.g., "Invoices"). - Ensure
Formatis set to "Resolved" to access attachment data.
- Map Each Attachment (Function) Node:
- This node is pre-configured to sanitize filenames and extract relevant information (date, sender).
- You can customize the
sanitizefunction or the mapping logic if your naming conventions or data extraction needs differ.
- Nextcloud Node Configuration:
- Connect your Nextcloud instance using your credentials.
- The
Pathparameter is dynamically generated to include the date, sender, and sanitized filename. Ensure the base pathDocuments/Invoices/exists in your Nextcloud or adjust it to your desired destination. - Verify
Binary Data Uploadis checked andBinary Property Nameis "file".
Apps Used
Workflow JSON
{
"id": "5e3a18b7-ecf3-4fe6-bc37-1d0b7035d3e0",
"name": "Automate Email Attachment Archiving to Nextcloud",
"nodes": 12,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 5e3a18b7-ecf3...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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