Automate Your Inbox: Summarize and Log Emails Effortlessly
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Streamline your inbox management by automatically summarizing incoming emails with AI and logging key details into Google Sheets. This workflow saves you time by extracting essential information, allowing you to focus on what matters most.
About This Workflow
This n8n workflow revolutionizes how you handle your email. It begins by monitoring your Gmail for new messages within a specified category. Upon receiving an email, it intelligently extracts sender information, subject, and date, then passes the email content to an AI agent. This AI generates a concise summary, focusing on the most critical details. The workflow then logs the sender, subject, date, and the AI-generated summary into a designated Google Sheet for easy review and historical tracking. An included sticky note provides a crucial reminder to test thoroughly before deploying to production, ensuring a smooth and reliable automation.
Key Features
- AI-Powered Email Summarization: Leverage advanced AI to distill lengthy emails into brief, actionable summaries.
- Automated Data Logging: Seamlessly transfer email metadata and summaries to Google Sheets for organized record-keeping.
- Customizable Email Filtering: Define specific criteria to trigger the automation (e.g., specific labels in Gmail).
- Flexible Sender Verification: Include an optional step to validate sender names against a predefined list.
- Built-in Testing Reminders: Integrated notes prompt best practices for testing before live deployment.
How To Use
- Gmail Trigger: Configure your Gmail trigger to connect to your account and set the desired label filters (e.g.,
CATEGORY_PERSONAL). Set the polling interval. - Code Node (
info1): Ensure the JavaScript code correctly extracts sender name, email, and date, and handles both plain text and HTML email content. It also truncates lengthy content. - If Node (
Check Valid Email): (Optional) Configure theifnode to filter emails based on a specific sender name if needed. ReplaceYOUR_SENDER_NAME_FILTERwith the actual sender name. - AI Agent Node (
AI Agent1): Define your prompt for the AI to generate the desired summary. Ensure thetextparameter correctly references the email content from the previous node ({{ $json.Content }}). - Groq Chat Model Node (
Groq Chat Model1): Select your preferred Groq chat model. This node will be used by the AI Agent. - Google Sheets Node (
Log to Google Sheets1): Connect to your Google Sheets account, specify the Document ID and Sheet Name. Map the output from the AI agent and the sender/subject/date information from theinfo1node to the correct columns. - Sticky Note (
Test Note): Review the instructions within the sticky note and follow the testing steps before activating the workflow.
Apps Used
Workflow JSON
{
"id": "025e46a1-037b-4222-bf87-e5c3d7b2fac2",
"name": "Automate Your Inbox: Summarize and Log Emails Effortlessly",
"nodes": 9,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 025e46a1-037b...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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