Automate Your Inbox: Extract Email Data to Google Sheets Instantly
detail.loadingPreview
Effortlessly capture crucial details from your emails and save them directly into a Google Sheet. This workflow automates the tedious task of data entry, ensuring you never miss important information from contacts, leads, or inquiries.
About This Workflow
Tired of manually copying and pasting email information? This n8n workflow automates the extraction of key data points from your Gmail inbox and neatly organizes it into a Google Sheet. It intelligently identifies and pulls the sender's name and email, the email's subject, and the body content, even handling variations in how this information is presented. By processing incoming emails every minute, you ensure your data is always up-to-date and readily accessible for analysis, lead management, or customer support.
This powerful automation eliminates manual errors and frees up your time, allowing you to focus on what matters most – engaging with your contacts and growing your business.
Key Features
- Real-time Email Monitoring: Automatically detects new emails every minute.
- Intelligent Data Extraction: Accurately pulls sender name, email, subject, and message body, handling various formatting.
- Dynamic Name & Email Parsing: Extracts names from "Name email@example.com" formats or identifies just the email address.
- Contextual Name Detection: Attempts to extract sender names directly from the email body for richer contact details.
- Seamless Google Sheets Integration: Appends extracted data to a specified Google Sheet for easy analysis and management.
How To Use
- Connect Your Gmail: Set up credentials for your Gmail account within n8n to allow the workflow to read your emails.
- Configure Gmail Trigger: Ensure the 'Gmail Trigger' node is set to poll your inbox at your desired frequency (e.g., every minute).
- Review Code Node: The 'Code' node intelligently extracts the subject, body, and sender details. You can inspect or modify the JavaScript code if you have highly specific extraction needs.
- Map Fields in Edit Fields Node: The 'Edit Fields' node renames and formats the extracted data into clear column headers suitable for a spreadsheet.
- Set Up Google Sheets Integration: Configure the 'Append row in sheet' node with your Google Sheet's Document ID and Sheet Name. Ensure your Google account has the necessary permissions.
- Map Sheet Columns: In the 'Append row in sheet' node, map the fields from the 'Edit Fields' node to your desired Google Sheet column headers (e.g., 'Full Name' to 'Name', 'Email Address' to 'Email Address').
- Activate the Workflow: Once configured, activate the workflow to start automatically extracting your email data.
Apps Used
Workflow JSON
{
"id": "b6cbf4b5-7b43-4b1e-ba9f-aa0f5a10af6c",
"name": "Automate Your Inbox: Extract Email Data to Google Sheets Instantly",
"nodes": 17,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: b6cbf4b5-7b43...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
Statistics
Related Workflows
Discover more workflows you might like
Instant WooCommerce Order Notifications via Telegram
When a new order is placed on your WooCommerce store, instantly receive detailed notifications directly to your Telegram chat. Stay on top of your e-commerce operations with real-time alerts, including order specifics and a direct link to view the order.
On-Demand Microsoft SQL Query Execution
This workflow allows you to manually trigger and execute any SQL query against your Microsoft SQL Server database. Perfect for ad-hoc data lookups, administrative tasks, or quick tests, giving you direct control over your database operations.
Automate Getty Images Editorial Search & CMS Integration
This n8n workflow automates searching for editorial images on Getty Images, extracts key details and embed codes, and prepares them for seamless integration into your Content Management System (CMS), streamlining your content creation process.