Automate Your Hiring Process with ERPNext and AI
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Streamline your job application management by integrating ERPNext with AI-powered candidate screening. Automatically process applications, evaluate candidates, and update their status in ERPNext, saving valuable time for your recruitment team.
About This Workflow
This n8n workflow automates the entire recruitment lifecycle, from application receipt to candidate evaluation and ERPNext updates. It begins by capturing applicant data via ERPNext webhooks, then intelligently assesses the application against job opening criteria. For qualified candidates, an AI agent evaluates their suitability based on provided job descriptions, assigning a score and justification. The workflow then formats this AI-generated data and updates the applicant's record in ERPNext, marking them as potentially suitable or rejecting them if essential criteria like resume submission are missing. This ensures efficient candidate management and frees up recruiters to focus on high-impact tasks.
Key Features
- Automated Webhook Integration: Captures new job applications directly from ERPNext.
- Intelligent Candidate Filtering: Automatically checks if a job application is linked to a valid job opening.
- AI-Powered Candidate Evaluation: Leverages AI to assess candidate fit, providing scores and justifications.
- Seamless ERPNext Updates: Automatically updates applicant status (e.g., 'Hold', 'Rejected') in ERPNext.
- Flexible Data Processing: Easily adapt to different data sources and conversion needs (e.g., PDF to Text).
How To Use
- Configure ERPNext Webhook: Set up a webhook in ERPNext to trigger on the 'Job Applicant' document type when a new record is inserted. Pin this webhook.
- Extract Applicant Data: Utilize the 'ApplicantData' Set node to capture the relevant data from the incoming webhook payload.
- Filter Applications: Employ the 'Applied Against Job' If node to ensure the applicant has applied for a valid job opening.
- Fetch Job Opening Details: Use the 'Get Job Opening' ERPNext node to retrieve the job description associated with the applicant's chosen role.
- AI Evaluation: Integrate an AI node (e.g., Google Gemini) with a detailed prompt designed for recruitment specialists to evaluate the candidate's fit based on the job description and applicant data.
- Format AI Output: Use a Code or Set node to transform the AI's output into fields compatible with ERPNext.
- Update ERPNext: Use ERPNext nodes to update the 'Job Applicant' document with the AI-generated assessment, or to mark applicants as 'Rejected' if essential criteria are not met.
Apps Used
Workflow JSON
{
"id": "7d372951-4489-4b93-a343-1a25dcdb8d2e",
"name": "Automate Your Hiring Process with ERPNext and AI",
"nodes": 9,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 7d372951-4489...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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