Automate Event Attendee Onboarding with n8n
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Streamline your event registration and onboarding process by automatically adding attendees to your CRM, communication platforms, and calendars. This workflow ensures a seamless experience from registration to engagement.
About This Workflow
This n8n workflow automates the critical post-registration steps for your event attendees. Upon receiving a new registration via Typeform, it captures essential details, logs them into Google Sheets for record-keeping, and simultaneously creates user accounts and invites them to your community platform (Mattermost). It intelligently identifies session interests from the registration, fetches session details from Google Sheets, and uses this to add attendees to relevant Mattermost channels and schedule them for the correct Google Calendar events. Finally, a personalized welcome email is sent, complete with login credentials and session confirmations. This end-to-end automation significantly reduces manual effort and enhances the attendee experience.
Key Features
- Seamless Registration Capture: Integrates with Typeform to instantly capture attendee data.
- Automated Data Logging: Records all attendee information into Google Sheets for easy access and analysis.
- On-Demand Account Creation: Automatically provisions user accounts and invites them to your collaboration tools like Mattermost.
- Personalized Session Management: Maps attendees to specific sessions and ensures they are added to relevant communication channels and calendar events.
- Automated Communication: Sends personalized welcome emails with all necessary details, including login credentials and session confirmations.
How To Use
- Typeform Trigger: Configure the
Attendee Registrationsnode to connect to your Typeform account and specify theformIdfor your event registration form. - Google Sheets Integration: Set up the
Add to Sheetsnode with your Google Sheets credentials and specify thesheetIdandrangewhere you want to store attendee data. - Mattermost User Provisioning: In the
Create Accountnode, enter your Mattermost credentials and map the fields foremail,password,username, andfirst_nameusing the data from your Typeform trigger. - Mattermost Team Invitation: Configure the
Add to teamnode with your Mattermost credentials and specify theteamIdto invite new users. - Session Channeling: The
Array to Rowsnode processes session selections from Typeform. Ensure yourGet Session Detailsnode is correctly configured to fetch session information from your Google Sheet. - Data Merging: The
Merge Datanode links attendee session interests with session details. EnsurepropertyName1andpropertyName2are set to 'Session' for a successful merge. - Mattermost Channel Addition: Set up the
Add to channelsnode, using theuserIdfrom theCreate Accountnode and mapping thechannelIdbased on your merged session data. - Google Calendar Event Update: Configure the
Add to Eventnode with your Google Calendar credentials, specifying the correctcalendarand mapping theeventIdand attendee email. - Welcome Email: Set up the
Welcome Emailnode with your Gmail credentials. Customize thesubjectandmessagefields to include personalized content using data from previous nodes.
Apps Used
Workflow JSON
{
"id": "c565289a-e96c-4a5a-8016-93aa62846450",
"name": "Automate Event Attendee Onboarding with n8n",
"nodes": 17,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: c565289a-e96c...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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