Automate Expense Tracking in Google Sheets via AI Chatbot
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Effortlessly log expenses to Google Sheets using an AI chatbot. Connects AI chat with Google Sheets for seamless data entry and automation.
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About This Workflow
How it works
This n8n workflow automates expense tracking by leveraging AI and Google Sheets. It begins when a chat message is received by the When chat message received node. This message is then processed by an AI Agent which is instructed to act as a helpful accountant. The AI Agent utilizes a save to db tool (represented by the Parse msg and save to Sheets node) to store the expense details. If the message isn't parsable as an expense directly, it's passed to Expense text to JSON parser which extracts structured data (cost, description, date) from the unstructured text. This parsed data is then appended to a specified Google Sheet using the Save expense into Google Sheets node. The AI agent confirms the expense has been saved and provides the parsed output.
Key Features
- Real-time expense logging via AI chat interface.
- Automatic parsing of unstructured expense messages into structured data.
- Seamless integration with Google Sheets for data storage.
- AI-powered data extraction and validation.
How To Use
- Set up Google Sheets: Make a copy of the provided Google Sheet template. Ensure the
Save expense into Google Sheetsnode is configured with your copied Sheet's Document ID and Sheet Name (or gid). - Configure OpenAI Credentials: Ensure your OpenAI API key is set up in n8n via the
OpenAi accountcredential. - Link Sub-Workflow: In the
Parse msg and save to Sheetsnode, ensure the current workflow (aLTkMiEDYXbMK4fT) is selected in theworkflowIdparameter. This is crucial for the AI agent to call the necessary sub-workflow. - Activate Workflow: Activate the n8n workflow. Send a chat message in the format 'car wash; 59.3 usd; 25 jan 2024' to test the system. You should receive a confirmation message and a new row will appear in your Google Sheet.
Apps Used
Workflow JSON
{
"id": "d54e2532-f236-4d87-8a7a-ce169404cad0",
"name": "Automate Expense Tracking in Google Sheets via AI Chatbot",
"nodes": 0,
"category": "Finance",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: d54e2532-f236...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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