Automate Follow-Up After Missed Meetings with AI & Loom
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Never let a missed meeting turn into a lost opportunity. This workflow automatically sends personalized Loom follow-up emails and creates tasks for your team, ensuring you stay connected and convert cancellations into conversations.
About This Workflow
This powerful n8n workflow is designed to proactively engage with leads who cancel scheduled meetings. It seamlessly integrates with Calendly to detect cancellations, leverages OpenAI's GPT to craft empathetic and personalized follow-up messages, and embeds a custom Loom video link for a more personal touch. To ensure no lead falls through the cracks, it also creates a task in Asana for your sales team to perform manual follow-up if necessary. This automated process transforms cancelled appointments into valuable opportunities for re-engagement and relationship building.
Key Features
- Automated Cancellation Detection: Instantly triggers on Calendly meeting cancellations.
- AI-Powered Personalization: Generates unique, friendly follow-up messages tailored to each lead.
- Integrated Loom Video: Seamlessly includes a personalized Loom video link for a human touch.
- Task Creation in Asana: Creates follow-up tasks for your team to ensure consistent engagement.
- Seamless Integration: Connects Calendly, OpenAI, Gmail, and Asana with minimal setup.
How To Use
- Set up Calendly Webhook: Configure a Calendly webhook for the
invitee.canceledevent. - Add Credentials: Connect your OpenAI API Key, Gmail account (via OAuth), and Asana account in n8n.
- Customize AI Prompt: Adjust the 'Message a Model' node's prompt to refine the tone and content of the AI-generated message.
- Insert Loom Link: Add your pre-recorded Loom video link into the designated node.
- Configure Asana Task: Specify the assignee and project for the follow-up tasks in the 'Create Task' node.
Apps Used
Workflow JSON
{
"id": "9ed7b7c8-3fb2-4fb6-ac0f-0b80f976bddb",
"name": "Automate Follow-Up After Missed Meetings with AI & Loom",
"nodes": 23,
"category": "Sales",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 9ed7b7c8-3fb2...
About the Author
Crypto_Watcher
Web3 Developer
Automated trading bots and blockchain monitoring workflows.
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