Automate Gmail Label Management with Ease
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Streamline your email organization by automatically fetching messages with specific labels, removing outdated ones, and applying new ones. This workflow helps keep your inbox tidy and your important communications easily sortable.
About This Workflow
This n8n workflow empowers you to take control of your Gmail inbox like never before. Imagine automatically identifying emails tagged with a particular label, such as 'Urgent Tasks'. Once identified, the workflow intelligently removes that 'Urgent Tasks' label, preventing clutter. Finally, it applies a new, more relevant label, like 'Completed Projects', ensuring your emails are always categorized for optimal efficiency. This process can be triggered manually, offering you a hands-on approach to email management automation. Save time and reduce manual sorting with this powerful Gmail integration.
Key Features
- Automatically retrieve emails based on specific labels.
- Dynamically remove existing labels from selected emails.
- Apply new, custom labels to organize your inbox.
- Seamless integration with your Gmail account.
- Manual trigger for on-demand execution.
How To Use
- Manual Trigger Setup: Start with the 'On clicking 'execute'' node to manually initiate the workflow.
- Fetch Labeled Emails: Configure the first 'Gmail' node to 'getAll' messages with a specific 'labelIds'. You'll need to specify your desired label ID here.
- Remove Old Label: Connect the first 'Gmail' node to a second 'Gmail' node. Set its 'resource' to 'messageLabel', 'operation' to 'remove', and use
={{$node["Gmail"].json["id"]}}for 'messageId' to dynamically target the fetched messages. Also specify the 'labelIds' to remove. - Add New Label: Connect the second 'Gmail' node to a third 'Gmail' node. Set its 'resource' to 'messageLabel' and use the same dynamic 'messageId'. Specify the 'labelIds' for the new label you wish to apply.
Apps Used
Workflow JSON
{
"id": "8e77b0dd-be9b-4658-ba6f-3d4aadfb922e",
"name": "Automate Gmail Label Management with Ease",
"nodes": 23,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 8e77b0dd-be9b...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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