Automate Gmail Labeling with AI: Organize Your Inbox Effortlessly
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Tired of a cluttered Gmail inbox? This workflow leverages the power of AI (GPT-4o mini) to automatically categorize and label your existing emails, bringing order to your digital life without any coding.
About This Workflow
This n8n workflow provides a powerful solution for managing your Gmail inbox by automatically categorizing and labeling existing emails. It's designed for users who want to quickly sort through a backlog of unlabeled messages. The process begins with a manual trigger, allowing you to control when batches of emails are processed. It intelligently fetches emails, filters out those already labeled, and then uses GPT-4o mini via an AI Agent to analyze the content and suggest an appropriate label. A Structured Output Parser ensures the AI's suggestions are cleanly formatted, and a Switch node directs emails to their designated Gmail labels. This no-code solution significantly boosts productivity and reduces manual email management.
Key Features
- Manual Inbox Processing: Start organizing your emails on demand.
- AI-Powered Categorization: GPT-4o mini intelligently assigns labels based on email content.
- Smart Filtering: Automatically skips emails that have already been labeled.
- Effortless Label Application: Applies pre-defined Gmail labels based on AI analysis.
- No-Code Setup: Designed for immediate use without requiring programming skills.
How To Use
- Create Gmail Labels: Before running the workflow, create all the desired labels directly within your Gmail account.
- Connect Credentials: Ensure your Gmail account and OpenAI (with GPT-4o mini access) are connected to n8n.
- Configure Email Fetch: In the "Gmail Get Many Messages" node, adjust the 'limit' to control how many emails are processed per run (e.g., 50, 100).
- Define AI Categories: In the "AI Agent" node's prompt, list your desired categories. These must exactly match your created Gmail labels.
- Map AI Output to Labels: In the "Switch Node," set up conditions for each category returned by the AI. Each condition should route to a specific "Gmail Label" node.
- Assign Correct Labels: In each "Gmail Label" node, ensure the label name precisely matches the category it's designed for.
- Run Manually: Save the workflow and click "Execute Workflow" whenever you wish to process a batch of emails.
Apps Used
Workflow JSON
{
"id": "05f3d963-c040-49ea-8fc7-afdf1e781ddb",
"name": "Automate Gmail Labeling with AI: Organize Your Inbox Effortlessly",
"nodes": 26,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 05f3d963-c040...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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