Automate Your Email Replies with OpenAI and Gmail
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Streamline your email management by automatically generating replies to your incoming emails using OpenAI's powerful AI. This workflow seamlessly integrates with Gmail to create drafts, ensuring you never miss an important response.
About This Workflow
This n8n workflow is designed to automate your email response process, transforming how you handle communication. It begins by triggering on a schedule, diligently checking your Gmail for emails with specific labels. Once identified, the workflow extracts the message content and sends it to an OpenAI Assistant for intelligent draft generation. The AI's response is then converted into an HTML format, perfectly structured for email. Finally, a new draft is created in your Gmail thread, ready for your review. As a cleanup step, the workflow removes the initial trigger label from the email thread, keeping your inbox organized.
Key Features
- Automated AI Reply Generation: Leverage OpenAI to craft intelligent responses to your emails.
- Gmail Integration: Seamlessly connects with your Gmail account for sending and managing drafts.
- Scheduled Triggering: Run the workflow at your desired intervals to stay on top of your inbox.
- Label-Based Workflow: Easily manage which emails trigger the AI response by using specific labels.
- Markdown to HTML Conversion: Ensures your AI-generated replies are formatted correctly for email.
How To Use
- Set Up Schedule Trigger: Configure the 'Schedule trigger (1 min)' node to run the workflow at your preferred interval. This example uses a 1-minute interval.
- Get Incoming Emails: Integrate a node (e.g., 'Get threads with specific labels' – assumed node not fully shown in snippet) to fetch emails that have a specific trigger label.
- Map Email Data: Use the 'Map fields for further processing' node to extract and organize essential information like
threadId, sender (to),subject, andmessageIdfrom the fetched emails. - Generate AI Reply: Utilize the 'Generate reply' node (assumed OpenAI integration) to send the email content to your OpenAI Assistant and receive an AI-generated reply.
- Convert to HTML: Employ the 'Convert response to HTML' node to transform the AI's Markdown response into HTML format.
- Build Raw Email: Use the 'Build email raw' node to construct the raw email format, including the recipient, subject, and the converted HTML body.
- Encode for Gmail: The 'Convert raw to base64' node encodes the raw email content into base64, which is required by the Gmail API.
- Add Draft to Thread: The 'Add email draft to thread' node uses the Gmail API to create a draft email in the appropriate thread using the encoded raw content.
- Remove Trigger Label: The 'Remove AI label from email' node cleans up the thread by removing the initial trigger label.
- Configure Credentials: Ensure your Gmail OAuth2 credentials are correctly set up in n8n for both reading and writing to your Gmail account. Remember to configure your OpenAI Assistant separately.
Apps Used
Workflow JSON
{
"id": "7004d017-6efc-40a7-8270-cc608c67f26e",
"name": "Automate Your Email Replies with OpenAI and Gmail",
"nodes": 28,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 7004d017-6efc...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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