Automate Google Calendar Event Creation From Google Sheets
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Instantly create Google Calendar events whenever new entries are added to a Google Sheet. This workflow automatically fetches event details, formats dates for accuracy, and generates comprehensive calendar events, streamlining your scheduling process.
About This Workflow
This powerful n8n workflow seamlessly bridges your event data in Google Sheets with your Google Calendar. It intelligently monitors a designated Google Sheet for new row additions, ensuring that your calendar is always up-to-date with the latest event information. Upon detecting a new entry, the workflow extracts crucial details like event name, description, date, and location. A robust Function node then meticulously formats the event date to meet Google Calendar's requirements, preventing any data inconsistencies. Finally, the workflow creates a detailed calendar event, complete with customizable options for status (Busy/Available) and even a background color, eliminating manual entry and significantly boosting your efficiency and accuracy in event management.
Key Features
- Real-time Google Sheet Monitoring: Automatically triggers upon new row additions in your specified Google Sheet.
- Automated Date Formatting: Ensures event dates are correctly parsed and formatted for Google Calendar compatibility.
- Comprehensive Event Creation: Creates Google Calendar events with summary, description, start/end times, and location.
- Customizable Event Details: Set event status (Busy/Available) and assign a unique background color for better organization.
- Seamless Data Synchronization: Eliminates manual data entry, ensuring accuracy and saving valuable time.
How To Use
- Configure "New Event Entry Listener" (Google Sheets Trigger):
- Connect your Google Sheets account.
- Specify the
Document IDof your Google Sheet and theSheet Namewhere your event data will be added. - Ensure the trigger is set to
rowAddedto detect new entries.
- Verify "Event Date Formatter" (Function Node):
- This node is pre-configured to extract "Event Name", "Event Description", "Event Start Date", and "Location" from your Google Sheet data.
- Review the code to ensure the field names match your Google Sheet column headers exactly. Adjust
lastEvent["Your Column Name"]if necessary.
- Configure "Google Calendar Event Creator":
- Connect your Google Calendar account.
- Select the
Calendarwhere you want the events to be created. - The
Summary(event title),Description,Location,Start, andEndfields are already mapped to the output of the "Event Date Formatter" node ({{ $json.eventName }}etc.). - Customize
Color,Show Me As(Busy/Available), andGuests Can Invite OthersinAdditional Fieldsas desired.
- Activate Workflow: Once configured, activate the workflow to start automating event creation.
Apps Used
Workflow JSON
{
"id": "62d03891-09db-4dcb-a42a-0602eb0b4bb9",
"name": "Automate Google Calendar Event Creation From Google Sheets",
"nodes": 23,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 62d03891-09db...
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