Automate Google Drive File Sharing and Airtable Sync
detail.loadingPreview
Streamline your file management by automatically sharing new Google Drive files via email and logging their metadata into Airtable. This workflow ensures timely distribution and organized record-keeping.
About This Workflow
This powerful workflow seamlessly integrates Google Drive with Airtable to automate your file sharing and tracking processes. Upon a new file being added to a designated Google Drive folder, the workflow instantly triggers. It then proceeds to share the file via email with a specified recipient, ensuring prompt distribution. Concurrently, it logs crucial file metadata, including its ID, name, creation time, and modification time, directly into your Airtable base. This eliminates manual data entry and provides a centralized, organized repository of your shared files and their associated details, boosting productivity and reducing the risk of errors.
Key Features
- Real-time Google Drive Monitoring: Automatically detects newly added files in specified Google Drive folders.
- Automated Email Sharing: Instantly shares new files with designated recipients via email.
- Airtable Metadata Logging: Captures and stores essential file information (ID, name, timestamps) in Airtable.
- Enhanced Organization: Maintains a centralized, organized record of all shared files and their details.
How To Use
- Configure Google Drive Trigger: Connect your Google Drive account and specify the folder to monitor for new files (using the
Google Drivetrigger node). - Set Up File Sharing: In the
Share File with Recipientnode, configure the file ID to dynamically pull from the trigger, and enter the email address of the recipient. - Configure Airtable Logging: Connect your Airtable account and specify the Base and Table where you want to store file metadata. Map the fields from the Google Drive trigger (e.g.,
FileId,FileName) and the recipient information to the corresponding Airtable columns. - Activate the Workflow: Enable the workflow to start automatically processing new files.
Apps Used
Workflow JSON
{
"id": "fb61b998-5043-473d-937e-8d27f363b175",
"name": "Automate Google Drive File Sharing and Airtable Sync",
"nodes": 6,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: fb61b998-5043...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
Statistics
Related Workflows
Discover more workflows you might like
Universal CSV to JSON API Converter
Effortlessly transform CSV data into structured JSON with this versatile n8n workflow. Integrate it into any application as a custom API endpoint, supporting various input methods including file uploads and raw text.
Instant WooCommerce Order Notifications via Telegram
When a new order is placed on your WooCommerce store, instantly receive detailed notifications directly to your Telegram chat. Stay on top of your e-commerce operations with real-time alerts, including order specifics and a direct link to view the order.
On-Demand Microsoft SQL Query Execution
This workflow allows you to manually trigger and execute any SQL query against your Microsoft SQL Server database. Perfect for ad-hoc data lookups, administrative tasks, or quick tests, giving you direct control over your database operations.