Automate Invoice Archiving from Email to Nextcloud
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This workflow intelligently scans your dedicated invoice email inbox, extracts attachments, and automatically uploads them to a structured folder in Nextcloud. It ensures consistent naming conventions and robust file organization, saving you valuable time on manual document processing.
About This Workflow
Say goodbye to manually downloading and organizing invoice attachments! This powerful n8n workflow provides a seamless solution for automating your document archiving. It starts by monitoring a specified IMAP email mailbox (e.g., 'Invoices') for new emails. Each attachment found is then processed through a custom function that not only extracts the file but also intelligently sanitizes its name, the sender's name, and the email's date. This ensures all characters are web-friendly and consistent for storage. Finally, these perfectly named attachments are uploaded to a designated folder within your Nextcloud instance, using a clear structure like Documents/Invoices/YYYY-MM-DD_SenderName_FileName.ext. Streamline your financial document management and keep your Nextcloud organized effortlessly.
Key Features
- Automated Email Monitoring: Continuously checks a specified IMAP mailbox (e.g., "Invoices") for new incoming emails.
- Intelligent Attachment Extraction: Automatically identifies and extracts all binary attachments from incoming emails.
- Dynamic & Sanitized File Naming: Generates consistent and clean filenames using the email's date, sender, and original filename, with robust sanitization to prevent invalid characters.
- Structured Nextcloud Archiving: Uploads processed attachments directly to a predefined folder in Nextcloud, ensuring an organized document repository.
- Boosted Productivity: Eliminates the need for manual download, renaming, and uploading of invoice documents, freeing up significant time.
How To Use
- IMAP Email Node:
- Connect your IMAP email account credentials.
- Set the "Mailbox" parameter to "Invoices" (or your desired invoice inbox name).
- Ensure "Format" is set to "resolved" for rich data parsing.
- Map each attachment Node:
- This node contains custom JavaScript code for sanitization and mapping. No specific configuration is usually needed unless you intend to modify the sanitization logic or output structure.
- Nextcloud Node:
- Connect your Nextcloud instance credentials.
- The "Path" parameter is already configured to
Documents/Invoices/{{$json["date"]}}_{{$json["from"]}}_{{$binary.file.fileName}}. Verify this path aligns with your desired Nextcloud folder structure. - Ensure "Binary Data Upload" is checked and "Binary Property Name" is set to "file".
Apps Used
Workflow JSON
{
"id": "e5d5af44-1925-40ce-ae93-e51d2d8bfd31",
"name": "Automate Invoice Archiving from Email to Nextcloud",
"nodes": 19,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: e5d5af44-1925...
About the Author
Crypto_Watcher
Web3 Developer
Automated trading bots and blockchain monitoring workflows.
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