Automate Invoice Data Extraction and Management with Google Drive and Dumpling AI
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Streamline your invoice processing by automatically extracting data from documents in Google Drive and saving it to Google Sheets. This workflow leverages the power of Dumpling AI for intelligent data extraction, eliminating manual entry and errors.
About This Workflow
This n8n workflow automates the entire process of handling incoming invoices. It begins by monitoring a specific Google Drive folder for new invoice files. Once a file is detected, it's downloaded, converted into a format suitable for AI processing, and sent to Dumpling AI for intelligent data extraction. Dumpling AI identifies key information such as order numbers, dates, customer details, line items, and total amounts based on your custom prompt. The extracted data is then parsed, line items are split for granular analysis, and finally, all the organized information is saved into a Google Sheet for easy access and further use. This solution significantly reduces manual data entry, improves accuracy, and speeds up your financial operations.
Key Features
- Automated Monitoring: Real-time detection of new invoice files in a designated Google Drive folder.
- Intelligent Data Extraction: Utilizes Dumpling AI to accurately pull key information from invoices.
- Seamless Integration: Connects Google Drive, Dumpling AI, and Google Sheets for a complete workflow.
- Configurable Data Mapping: Easily define which invoice fields to extract and how to map them to your Google Sheet columns.
- Efficient Data Organization: Structures extracted data, including line items, into a clear and usable format.
How To Use
- Configure Google Drive Trigger: Set up the 'Google Drive Trigger' node to watch your specific invoice folder in Google Drive and trigger on file creation.
- Set up Google Drive Credentials: Ensure your Google Drive OAuth2 credentials are correctly configured in n8n.
- Configure Dumpling AI Credentials: Set up your HTTP Header authentication for Dumpling AI.
- Define Extraction Prompt: Customize the 'prompt' parameter in the 'Send file to Dumpling AI' node to specify exactly what data you want to extract from the invoices.
- Configure Google Sheets Output: In the 'Save Data to Google Sheet' node, map the extracted fields from Dumpling AI to your desired Google Sheet columns. Ensure your Google Sheets API credentials are set up in n8n.
- Test and Deploy: Run the workflow to test its functionality with sample invoices and deploy it for continuous automation.
Apps Used
Workflow JSON
{
"id": "f6d66b87-661e-4244-8fbe-03e4d5cbabb2",
"name": "Automate Invoice Data Extraction and Management with Google Drive and Dumpling AI",
"nodes": 24,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: f6d66b87-661e...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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