Automate Invoice Processing With Gmail and Google Drive
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Streamline your invoice management by automatically processing Paddle invoice emails received in Gmail. This workflow extracts invoice links, converts them to PDFs, and saves them to your Google Drive with organized naming and folder structure.
About This Workflow
This n8n workflow is designed to automate the tedious task of handling invoices from Paddle. It begins by monitoring your Gmail account for new emails. When an email from Paddle with "Your invoice" in the subject is detected, the workflow intelligently extracts the invoice link. This link is then used to download the invoice as a PDF via the pdflayer API. For enhanced organization, the downloaded PDF is automatically renamed with a date-stamp and moved to a designated folder within your Google Drive. This ensures all your invoices are systematically stored and easily accessible, saving you significant manual effort and time.
Key Features
- Gmail Integration: Triggers workflow on incoming emails from your Gmail account.
- Intelligent Filtering: Specifically targets Paddle invoice emails based on sender and subject.
- PDF Conversion: Utilizes pdflayer API to convert invoice links into downloadable PDF files.
- Automated File Management: Renames PDFs with a clear, date-based convention.
- Google Drive Sync: Seamlessly uploads and organizes converted PDFs into your specified Google Drive folder.
How To Use
- Set up Gmail Credentials: Connect your Gmail account to n8n using OAuth2.
- Configure Paddle Email Filter: In the 'Only n8n Paddle invoice mails' node, ensure the sender is 'help@paddle.com' and the subject contains 'Your invoice'.
- Integrate pdflayer: Sign up for a free pdflayer account, obtain your API key, and paste it into the
api_keyfield in the 'Setup' node. - Specify Google Drive Folder: In the 'Setup' node, replace
{{ folder_URL }}with the URL of your desired Google Drive folder. - Set up Google Drive Credentials: Connect your Google Drive account to n8n using OAuth2.
- Run the Workflow: Once configured, the workflow will automatically monitor your Gmail and process incoming Paddle invoices.
Apps Used
Workflow JSON
{
"id": "63497a06-cf7d-488a-9dac-542e4b502a2e",
"name": "Automate Invoice Processing With Gmail and Google Drive",
"nodes": 28,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 63497a06-cf7d...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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