Automate Your Material Requests with Smart Approvals
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Streamline your material request process from submission to inventory update. This workflow automatically captures requests, initiates approval processes, and maintains accurate stock levels.
About This Workflow
This n8n workflow provides a robust solution for managing material requests efficiently. It begins by capturing new material requests via a webhook, standardizing the data for consistency. Upon receiving approval information, it logs the request details into a Google Sheet, specifically the 'Materials Issued' sheet within your 'Plumbee Raw Material Delivery (Responses)' spreadsheet. The system then intelligently updates your current stock levels by subtracting the approved quantity, ensuring your inventory records are always up-to-date and accurate. This end-to-end automation reduces manual effort, minimizes errors, and speeds up the material procurement and issuance process.
Key Features
- Automated Request Capture: Instantly log material requests as they come in.
- Streamlined Approval Workflow: Generate unique approval links for easy tracking and management.
- Real-time Google Sheets Integration: Maintain an up-to-date record of all material issuances.
- Intelligent Stock Updates: Automatically adjust inventory levels based on approved requests.
- Customizable Data Fields: Capture essential information like Product ID, Quantity, Requester, and Status.
How To Use
- Configure the Webhook Node ('Get Approvals'): Set up a unique path (e.g.,
/approve-issue) to receive approval data. - Standardize Incoming Data: Map fields from your webhook trigger (e.g.,
Product ID,Quantity Requested) to standardized fields within the 'Standardize Data' node. Ensure aStatusfield is set to 'Pending' and anApproval Linkis generated dynamically using your webhook URL and a uniqueSubmission ID. - Append to Google Sheets ('Append Material Request'): Connect your Google Sheets account and specify the target
Document IDandSheet Name('Materials Issued'). Map the standardized fields to the corresponding columns in your Google Sheet. ATimestampcan be automatically generated if not provided. - Implement Stock Update Logic: Use the 'Update Stock' code node to retrieve current stock data (ensure you have a node before this to fetch stock, e.g., another Google Sheets node or database query) and subtract the approved quantity from it. This node assumes you have 'Current Stock' and 'Approved Quantity' available in the data.
Apps Used
Workflow JSON
{
"id": "8170bea9-b29c-43d6-aa01-3d5aec019a5d",
"name": "Automate Your Material Requests with Smart Approvals",
"nodes": 28,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 8170bea9-b29c...
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