Automate Monthly Employee Absence Reporting to Payroll
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Streamline your HR and payroll processes with this n8n workflow that automatically tracks and reports employee absences. Eliminate manual data entry and ensure accurate, timely communication of holiday and illness days to your payroll team every month.
About This Workflow
Never miss a beat in your monthly payroll cycle again! This n8n workflow revolutionizes how you handle employee absence reporting. It automatically triggers on the first of every month, pulling all holiday and illness events from your designated Google Calendar for the previous month. The workflow intelligently categorizes these events, calculates the total days taken by each employee, and then compiles this information into a concise, easy-to-read email. This report is then automatically sent to your payroll team, saving countless hours of manual data compilation and significantly reducing the risk of errors. Focus on strategic HR tasks, not repetitive data management.
Key Features
- Automated Monthly Scheduling: Triggers reliably on the 1st of every month at 8 AM, ensuring consistent reporting.
- Google Calendar Integration: Seamlessly retrieves all absence events (holiday and illness) from your specified Google Calendar.
- Smart Absence Categorization: Distinguishes between 'Holiday' and 'Illness' based on event summaries.
- Employee-Specific Day Aggregation: Automatically calculates and sums total days off for each employee within the reporting period.
- Customizable Email Reporting: Generates a clear, formatted email summary and sends it directly to your payroll team.
How To Use
- Configure the Trigger: Set the '1st of Every month at 8am' cron node to your desired monthly schedule.
- Connect Google Calendar: Provide your Google Calendar credentials to the 'Get previous months events' node and select the calendar where you track absences.
- Define Absence Types: Adjust the 'Check Summary for Illness or Holiday' switch node if your event summaries use different keywords for holidays or illnesses.
- Set Payroll Email: Update the 'Send email to payroll' node with your actual payroll team's email address and your SMTP credentials.
- Customize Message (Optional): Modify the 'Build the message to send' code node to tailor the email's content and formatting to your specific needs.
Apps Used
Workflow JSON
{
"id": "f817b908-bc4b-4a16-b303-a1c62b5750d4",
"name": "Automate Monthly Employee Absence Reporting to Payroll",
"nodes": 11,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: f817b908-bc4b...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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