Automate Task Reminders with Notion and Slack Integration
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Streamline your team's productivity by automatically sending personalized task reminders to Slack. This workflow ensures no incomplete tasks slip through the cracks by integrating your Notion task list with Slack notifications.
About This Workflow
This n8n workflow automates the process of reminding users about their incomplete tasks. Triggered daily on weekdays at 9:00 AM, it fetches all tasks from a designated Notion database. It then filters out only the incomplete tasks and identifies the assigned user's email. Using this information, the workflow retrieves Slack user details and sends targeted direct messages to each user, listing their outstanding to-dos with due dates. This ensures timely follow-up and improved task completion rates within your team.
Key Features
- Scheduled Reminders: Automatically sends task reminders every weekday morning.
- Notion Integration: Seamlessly pulls task data from your Notion database.
- Slack Notifications: Delivers personalized task updates directly to Slack users.
- Incomplete Task Focus: Filters out completed tasks, ensuring focus on what needs action.
- User-Specific Messaging: Assigns and sends reminders to the correct team members.
How To Use
- Connect Your Services: Authenticate your Notion and Slack accounts within n8n.
- Configure Notion Database: Ensure your Notion database has columns for 'Task', 'Status', 'Due', and 'Notion User'.
- Set Up Cron Trigger: Configure the 'Schedule Mon - Friday @ 09:00am' node to run at your desired daily time.
- Define User Mappings: Use the 'Set Notion User Emails' and 'Set Slack User Full Name' nodes to map user emails to their corresponding Slack full names.
- Adjust Filters: Modify the 'Filter incomplete tasks only' node if your task status field has a different naming convention for 'Done'.
- Customize Slack Messages: Update the 'Send a Direct Message to User 1' and 'Send a Direct Message to User 2' nodes to match your preferred messaging format and to dynamically pull Slack user IDs based on matched emails.
- Map Slack Users: The 'Switch for Notion Users Emails' node needs to be configured to correctly match the 'Notion User' field from your Notion tasks to the email addresses set in 'Set Notion User Emails'. The output keys should correspond to the intended Slack user. Adjust the logic to dynamically fetch Slack user IDs from the 'Get All Slack Users (Darryn)' node based on the matched email.
- Test and Activate: Run the workflow to test its functionality and then activate it for automated execution.
Apps Used
Workflow JSON
{
"id": "96763cef-ac5f-4668-bf0a-173dbd5bb7ed",
"name": "Automate Task Reminders with Notion and Slack Integration",
"nodes": 28,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 96763cef-ac5f...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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