Automate Your Notion Task Management with Weekly Email Updates
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Streamline your Notion task management by automating weekly email digests. This workflow pulls your tasks from Notion, filters and sorts them by deadline, and sends a comprehensive update to your inbox. Stay on top of your priorities effortlessly.
About This Workflow
This n8n workflow is designed to give you a clear overview of your Notion tasks on a regular basis. It's triggered weekly, fetching all your tasks from a specified Notion database. The workflow then intelligently filters out tasks that don't have a deadline and sorts the remaining ones by their proximity, ensuring you always see what's most urgent. For tasks that are already past their due date, it groups them separately. Finally, it compiles this information into a beautifully formatted HTML email, complete with a direct link to your Notion board, and sends it to your designated email address. A Pushover notification is also sent to alert you that the update has been delivered. This solution significantly enhances productivity by ensuring you're always informed about your task status without manual checks.
Key Features
- Weekly Task Digest: Receive automated email updates on your Notion tasks every week.
- Intelligent Filtering & Sorting: Automatically filters tasks without deadlines and sorts the rest by their due date.
- Overdue Task Identification: Clearly separates and highlights tasks that are past their deadline.
- Customizable HTML Emails: Generates well-formatted emails with your logo and direct links to your Notion board.
- Multi-Channel Notifications: Get a quick heads-up via Pushover when your email update is sent.
How To Use
- Set Schedule Trigger: Configure the
Schedule Triggernode to run weekly (e.g., every Monday at 9 AM). - Connect to Notion: Use the
Notionnode to connect to your Notion account and specify thedatabaseIdfor your tasks. - Filter and Sort Tasks: Employ the
Filter for deadlinenode to exclude tasks without deadlines and theSort by closest deadlinenode to order them chronologically. - Identify Overdue Tasks: Utilize the
If deadline is overduenode to branch your workflow. Tasks that are overdue will be processed differently. - Aggregate Task Data: Use
Aggregate due to tasksandAggregate overdue tasksnodes to group and summarize tasks based on their status. - Format Task HTML: The
HTML for Tasknode creates individual HTML blocks for each task, displaying key details like deadline, priority, status, and tags. - Merge Task HTML: The
Mergenode combines the generated HTML for individual tasks into a single output. - Create Final Email HTML: The
HTMLnode constructs the complete email body, incorporating your logo, a link to your Notion board, and the aggregated task information. - Send Email: Configure the
Send Emailnode with your SMTP credentials and recipient email address to deliver the weekly update. - Send Pushover Notification: Set up the
Pushovernode to receive a mobile notification confirming the email has been sent.
Apps Used
Workflow JSON
{
"id": "718d6def-1bac-4638-9fc7-3ec892ad6fe0",
"name": "Automate Your Notion Task Management with Weekly Email Updates",
"nodes": 12,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 718d6def-1bac...
About the Author
Crypto_Watcher
Web3 Developer
Automated trading bots and blockchain monitoring workflows.
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