Automated PDF Archiving from Gmail to Google Drive
detail.loadingPreview
Effortlessly capture and organize specific PDF attachments from your Gmail inbox directly into Google Drive. This workflow leverages AI to intelligently identify and filter relevant documents, ensuring your important files are always where you need them.
About This Workflow
Tired of manually sorting through email attachments? This powerful n8n workflow automates the process of identifying and saving crucial PDF documents from your Gmail inbox to a designated Google Drive folder. By integrating with OpenAI, it intelligently analyzes the content of each PDF attachment. You simply define a search term (e.g., 'invoice', 'payslip', 'contract'), and the workflow filters for PDFs that match. Once a match is found, the relevant PDF is automatically uploaded to your specified Google Drive location, creating a streamlined and organized system for your important files. This significantly reduces manual effort and ensures critical information is readily accessible for further processing or record-keeping.
Key Features
- Intelligent PDF Identification: Uses OpenAI to analyze PDF content and determine relevance based on your custom search terms.
- Automated Gmail Monitoring: Continuously checks your Gmail inbox for new emails and their attachments.
- Seamless Google Drive Integration: Directly uploads identified PDF files to a pre-configured Google Drive folder.
- Customizable Search Terms: Easily modify the workflow to match any type of PDF you need to archive.
- Attachment Handling: Efficiently iterates and processes multiple attachments within an email.
How To Use
- Trigger Setup: Configure the 'On email received' node with your Gmail account credentials to monitor your inbox.
- Attachment Iteration: The 'Iterate over email attachments' node ensures each attachment is processed individually.
- PDF Identification: The 'Is PDF' node filters out non-PDF attachments.
- AI Analysis: The 'OpenAI matches PDF textual content' node uses your defined search term (configured in the 'Configure' node) to analyze the PDF's text and determine if it's a match.
- Conditional Routing: The 'Is matched' node directs the workflow based on OpenAI's analysis.
- Google Drive Upload: If a match is confirmed, the 'Upload file to folder' node saves the PDF to your specified Google Drive folder. Ensure your Google Drive credentials are set up correctly.
- Configuration: In the 'Configure' node, set your desired
Match onkeyword and the exactGoogle Drive folder to upload matched PDFsURL.
Apps Used
Workflow JSON
{
"id": "56d37a21-954f-40cb-9385-251bde4bdd0e",
"name": "Automated PDF Archiving from Gmail to Google Drive",
"nodes": 22,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 56d37a21-954f...
About the Author
N8N_Community_Pick
Curator
Hand-picked high quality workflows from the global community.
Statistics
Related Workflows
Discover more workflows you might like
Universal CSV to JSON API Converter
Effortlessly transform CSV data into structured JSON with this versatile n8n workflow. Integrate it into any application as a custom API endpoint, supporting various input methods including file uploads and raw text.
Instant WooCommerce Order Notifications via Telegram
When a new order is placed on your WooCommerce store, instantly receive detailed notifications directly to your Telegram chat. Stay on top of your e-commerce operations with real-time alerts, including order specifics and a direct link to view the order.
On-Demand Microsoft SQL Query Execution
This workflow allows you to manually trigger and execute any SQL query against your Microsoft SQL Server database. Perfect for ad-hoc data lookups, administrative tasks, or quick tests, giving you direct control over your database operations.