Automated AI Email Categorization & Prioritization for Microsoft Outlook
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This powerful n8n workflow transforms your Microsoft Outlook inbox into an intelligent, self-managing system. It leverages advanced AI to automatically categorize and prioritize incoming emails, ensuring your most important messages are always organized and highlighted for immediate action.
About This Workflow
Say goodbye to manual email sorting and inbox overwhelm. This n8n workflow intelligently connects to your Microsoft Outlook account, fetching unflagged and uncategorized emails from specified folders. After sanitizing the content for optimal processing, it utilizes a GPT-4o powered AI agent to analyze each email based on predefined rules, contacts, and categories (which can be customized via external sources like Airtable). The AI then assigns a primary category and an optional sub-category. Crucially, the workflow automatically updates Outlook, setting the email's category and even elevating its importance to 'High' if the AI identifies it as requiring immediate action.
Key Features
- AI-Powered Email Categorization: Automatically classify emails using OpenAI's GPT-4o model, ensuring intelligent and accurate sorting based on content and context.
- Automated Outlook Updates: Directly update email categories and set importance levels within your Outlook inbox based on the AI's analysis.
- Smart Filtering: Processes only relevant, unflagged, and uncategorized emails from designated folders, preventing redundant actions and maintaining inbox integrity.
- Customizable AI Context: Integrate custom rules, contacts, and categories (e.g., via Airtable) to tailor the AI's behavior and classifications to your specific business or personal needs.
- Content Sanitization: Automatically cleans email bodies by removing HTML and irrelevant information, ensuring optimal input quality for AI analysis.
How To Use
- Connect Microsoft Outlook: Establish a connection to your Microsoft 365 Email Account in the
Microsoft Outlooknodes. Ensure theGet Allnode is configured to monitor the desired email folders, leveraging the pre-configured filters to target only new, uncategorized emails. - Connect OpenAI: Provide your OpenAI API key credentials for the
OpenAI Chat Modelnode to enable advanced AI processing with GPT-4o. - Define Custom Rules (Optional): If you want to customize the AI's categorization logic, you'll need to set up external data sources (e.g., Airtable nodes, not directly shown in this snippet but implied by the agent's prompt) to feed custom rules, categories, and contacts into the
AI: Analyse Emailnode. - Review AI Prompt: Inspect the prompt within the
AI: Analyse Emailnode to understand how the AI is instructed to categorize emails and adjust it if necessary for specific business logic or desired outputs. - Activate & Schedule: After thoroughly testing the workflow manually to ensure it performs as expected, set up a trigger (e.g., a time-based schedule or webhook) to automate the email categorization and prioritization process continuously.
Apps Used
Workflow JSON
{
"id": "3a5c19f2-d9ae-4d50-9180-e33627225f01",
"name": "Automated AI Email Categorization & Prioritization for Microsoft Outlook",
"nodes": 25,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 3a5c19f2-d9ae...
About the Author
Crypto_Watcher
Web3 Developer
Automated trading bots and blockchain monitoring workflows.
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