Automated Applicant Screening and Evaluation Workflow
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Streamline your hiring process with an automated workflow that screens, evaluates, and communicates with job applicants. This solution leverages AI to extract details, assess fit, and manage candidate communication, saving valuable time for your HR team.
About This Workflow
This n8n workflow automates the entire applicant screening and evaluation process, from form submission to final candidate communication. It begins by capturing applicant details from a form, extracts relevant information from uploaded CVs, and stores this data. The system then intelligently analyzes the applicant's profile against job descriptions, performing a semantic fit evaluation with AI. Based on the assessment, the workflow updates evaluation results in Google Sheets and sends out personalized emails for shortlisting or rejection. This significantly reduces manual effort and ensures a consistent, efficient hiring experience.
Key Features
- Automated Data Extraction: Extracts key information from applicant CVs and form submissions.
- AI-Powered Evaluation: Uses AI to assess semantic fit between applicant profiles and job descriptions.
- Streamlined Communication: Automates the sending of shortlisting and rejection emails.
- Centralized Data Management: Integrates with Google Sheets for organized tracking of applicant details and evaluation results.
- Configurable Workflow: Adaptable to various roles and hiring needs.
How To Use
- Configure Trigger: Set up the 'On form submission' node to receive applicant data from your chosen form.
- CV Processing: Connect the form submission to 'Extract from File' to process uploaded CVs.
- Data Storage: Link to 'Upload CV' to store CVs and 'Add Applicant's Details in Google Sheet' to record extracted data.
- AI Analysis: Utilize 'Applicant's Details', 'Summarize Applicant's Profile', and 'Get Job Description from Google Sheets' nodes for initial applicant profiling and job matching.
- Job Description Summarization: Use 'Summarize Job Role Description' to prepare job descriptions for AI analysis.
- Semantic Evaluation: Employ 'Semantic Fit & Evaluation by HR Expert' to gauge applicant suitability.
- Update & Notify: Connect to 'Update Evaluation Results in Google Sheets' and then use 'Notify TA for Approval via Email' to inform the hiring manager.
- Decision Logic: Configure the 'Approval Check - IF Condition' to determine whether to send a shortlist or rejection email.
- Candidate Communication: Link the 'IF Condition' to 'Send Shortlist Email to Candidate' or 'Send Rejection Email to Candidate' respectively.
Apps Used
Workflow JSON
{
"id": "ba72cde6-e775-4fb2-b3a3-8cd6de5c27f5",
"name": "Automated Applicant Screening and Evaluation Workflow",
"nodes": 24,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: ba72cde6-e775...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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