Automated Appointment Scheduling with AI and Microsoft Outlook
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Streamline your meeting bookings with this intelligent workflow that leverages AI to understand requests and Microsoft Outlook to manage your calendar. Automatically create appointments based on user input and available time slots.
About This Workflow
This n8n workflow provides a powerful solution for automating appointment scheduling. It integrates with OpenAI's GPT-4o model to interpret user requests and extract key information like meeting purpose, attendees, and desired times. The workflow then checks your Microsoft Outlook calendar for availability, intelligently identifies free slots, and creates new appointments directly. By combining advanced AI capabilities with robust calendar integration, this workflow significantly reduces manual effort, minimizes scheduling conflicts, and ensures your time is managed efficiently. It's designed to handle complex requests and provide a seamless booking experience.
Key Features
- AI-Powered Request Understanding: Utilizes GPT-4o to accurately interpret free-text meeting requests.
- Intelligent Calendar Integration: Seamlessly connects with Microsoft Outlook to check availability and create events.
- Automated Free Slot Identification: Dynamically finds available time windows within defined business hours.
- Customizable Appointment Details: Automatically populates meeting subject, attendees, reason, and online meeting details.
- Session Memory: Maintains conversation context for more natural and efficient interactions.
How To Use
- Configure OpenAI Credentials: Set up your OpenAI API key within n8n.
- Configure Microsoft Outlook Credentials: Authorize n8n to access your Microsoft Outlook calendar and create events.
- Adjust Business Hours: Modify the
businessHoursStartandbusinessHoursEndvariables in thefreeTimeSlotscode node to match your operational hours. - Set Session Key: Ensure the
sessionKeyin the 'Window Buffer Memory' node is correctly set to receive session identifiers from your trigger. - Define Trigger: Set up a trigger node (e.g., 'Execute Workflow Trigger' or a webhook) to initiate the workflow when a new appointment request is received.
- Map Input Data: Ensure the input data to the
freeTimeSlotscode node contains avaluearray with event objects from your Outlook calendar. - Connect Nodes: Link the nodes sequentially: Trigger -> Memory -> OpenAI Chat -> Free Time Slots Calculation -> Response to Webhook.
Apps Used
Workflow JSON
{
"id": "3b90ab77-af54-43a5-97b9-b640e157df62",
"name": "Automated Appointment Scheduling with AI and Microsoft Outlook",
"nodes": 9,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 3b90ab77-af54...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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