Automated Calendar Scheduling with AI
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Streamline your appointment booking process with this intelligent automation. It scans your Gmail for meeting requests, leverages AI to understand the intent, checks your calendar for availability, and crafts a polite, informative response, all without manual intervention.
About This Workflow
This powerful n8n workflow automates the entire calendar scheduling process, transforming your inbox into an efficient appointment setter. It begins by monitoring your Gmail for unread emails, specifically looking for potential meeting or call requests. Utilizing advanced AI, it analyzes the subject and body of these emails to accurately classify them as appointment requests. Once identified, the workflow retrieves your current calendar availability from Google Calendar. Finally, it constructs a personalized response, confirming availability or suggesting alternative times, and preparing it for further action. This workflow is designed to save you significant time and reduce the friction of manual scheduling.
Key Features
- Intelligent Email Triage: Automatically identifies appointment requests from your Gmail inbox.
- AI-Powered Intent Recognition: Leverages OpenAI's GPT-4 to understand the nuances of meeting requests.
- Real-time Calendar Sync: Seamlessly integrates with Google Calendar to fetch your availability.
- Automated Response Generation: Crafts polite and informative replies based on your schedule.
- Configurable and Extensible: Easily adaptable to your specific workflow needs.
How To Use
- Connect your Gmail and Google Calendar: Ensure you have authenticated your accounts within n8n.
- Configure the Gmail Trigger: Set up filters to specifically target relevant emails (e.g., specific senders or keywords).
- Customize the AI Prompt: Adjust the prompt in the 'Classify appointment' node to refine how the AI interprets your emails. Ensure you are providing enough context in the prompt.
- Define Calendar Availability Window: In the 'Google Calendar' node, set appropriate
timeMaxandtimeMinparameters to define the period for checking availability. - Update Workflow Tool ID: If you are running this as a separate workflow, ensure the
workflowIdin the 'Workflow Tool' node correctly points to this workflow's ID. - Review and Test: Thoroughly test the workflow with sample emails to ensure accurate classification and response generation.
Apps Used
Workflow JSON
{
"id": "e245c1f5-ff5a-40cb-b6ff-8005a19cc651",
"name": "Automated Calendar Scheduling with AI",
"nodes": 13,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: e245c1f5-ff5a...
About the Author
Crypto_Watcher
Web3 Developer
Automated trading bots and blockchain monitoring workflows.
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