Automated Certificate Issuance from Google Forms & Slides
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Effortlessly automate the creation and distribution of personalized certificates based on Google Form quiz results. This workflow instantly generates custom certificates using Google Slides for participants who achieve a passing score, streamlining your administrative tasks.
About This Workflow
This powerful n8n workflow revolutionizes how you issue certificates from Google Form quizzes. It starts by detecting new submissions in a Google Sheet linked to your form. Upon a new entry, it intelligently extracts participant details like name, email, and their quiz score. A built-in score checker then determines if the participant has met the passing criteria. For successful candidates, the workflow automatically copies a pre-designed Google Slide template, personalizes it with the respondent's name, and prepares it for further action, such as conversion to PDF and email delivery (additional nodes required). This ensures a seamless, error-free, and immediate certificate issuance process.
Key Features
- Automated Trigger: Automatically initiates certificate generation upon new Google Form submissions.
- Intelligent Data Extraction: Extracts essential participant data (name, email, score) directly from Google Sheets.
- Dynamic Score Evaluation: Configurable passing score threshold to determine certificate eligibility.
- Personalized Certificate Generation: Creates unique certificates for each eligible participant by populating a Google Slides template with their name.
- Google Drive Integration: Stores generated certificate copies in a specified Google Drive folder for easy organization.
How To Use
- Prepare your Google Form & Sheet:
- Create a Google Form and enable quiz mode.
- Submit at least one test entry to generate initial data.
- In the Google Form responses section, link it to a new Google Sheet (this creates the "Form Responses 1" sheet).
- Configure the Google Sheets Trigger:
- Update the "Google Sheets Trigger" node with your specific Google Sheet ID and the exact sheet name ("Form Responses 1" is typically the default).
- Refine Data Extraction:
- In the "Extract essential data" (Set) node, ensure the
respondentName,respondentEmail, andrespondentScorefields correctly map to your Google Sheet column headers (e.g.,{{ $json['Your Name Column'] }},{{ $json['Your Email Column'] }},{{ $json['Your Score Column'] }}).
- In the "Extract essential data" (Set) node, ensure the
- Adjust Passing Score:
- Modify the "Score Checker" (If) node's condition (
rightValue) to set your desired passing score. For example,gt 3means a score greater than 3 is a pass.
- Modify the "Score Checker" (If) node's condition (
- Set up your Certificate Template:
- Create a new Google Slide presentation to serve as your certificate template. Include placeholders like
[ name ]where the respondent's name should appear. - In the "Copy from your template" (Google Drive) node, replace the
File IDwith the ID of your Google Slide template and specify theFolder IDwhere generated certificates should be saved.
- Create a new Google Slide presentation to serve as your certificate template. Include placeholders like
- Configure Text Replacement:
- In the "Replace text" (Google Slides) node, configure it to replace your
[ name ]placeholder (or whatever placeholder you used) with therespondentNamevariable from the previous node.
- In the "Replace text" (Google Slides) node, configure it to replace your
Apps Used
Workflow JSON
{
"id": "9534d29a-c054-4dab-ac7f-6f6890b4f3d0",
"name": "Automated Certificate Issuance from Google Forms & Slides",
"nodes": 26,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 9534d29a-c054...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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