Automated Cold Outreach with Gmail and Google Sheets
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Streamline your sales outreach by automatically sending personalized emails to leads from your Google Sheet. This workflow ensures every lead receives a tailored message and updates their status, keeping your CRM up-to-date effortlessly.
About This Workflow
This powerful n8n workflow automates your cold email outreach process, saving you valuable time and effort. It's designed to run daily, fetching new leads from a specified Google Sheet. For each lead, it crafts and sends a personalized email using your Gmail account, ensuring a human touch in your communication. Upon successful sending, the workflow automatically updates the lead's status in your Google Sheet, marking them as 'yes' for 'Is Email Sent'. This creates a seamless feedback loop, preventing duplicate outreach and providing clear visibility into your sales pipeline. Perfect for sales teams, freelancers, and small businesses looking to scale their lead generation efforts.
Key Features
- Daily Automated Outreach: Schedule your outreach campaigns to run automatically every day at a set time.
- Personalized Email Campaigns: Dynamically insert lead names and customize email content for maximum impact.
- Google Sheets Integration: Seamlessly fetch leads and update their status directly within your Google Sheet.
- Lead Status Tracking: Automatically mark leads as 'yes' for 'Is Email Sent' to avoid duplicate emails.
- Batch Processing: Efficiently handle multiple leads by processing them in batches.
How To Use
- Schedule Trigger: Configure the 'Schedule Trigger' node to set the daily time for your outreach (e.g., 2 PM).
- Fetch Leads: Connect your Google Sheet in the 'Fetch Leads' node. Set the 'sheetName' and 'documentId' to your specific Google Sheet. Filter to only pull leads where 'Is Email Sent' is not yet 'yes'.
- Batch Processing: The 'Batch Processing of Leads' node will automatically split your fetched leads into manageable batches for processing.
- Send Personalized Email: In the 'Send Personalized Email' node, configure your Gmail connection. Personalize the 'message' and 'subject' using placeholders like
{{ $json.Email }}and{{ $json.Name }}to dynamically insert lead data. - Update Lead Status: In the 'Update Lead Status' node, connect to your Google Sheet again. Configure the 'columns' to match the email address of the lead and set 'Is Email Sent' to 'yes'. Ensure the 'matchingColumns' is set to 'Email' for accurate updates.
Apps Used
Workflow JSON
{
"id": "55be92f1-e799-467f-8207-541781f0bf4c",
"name": "Automated Cold Outreach with Gmail and Google Sheets",
"nodes": 5,
"category": "Sales",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 55be92f1-e799...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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