Automated Daily Order Reporting and Real-Time Data Capture
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This powerful n8n workflow automates your daily order reporting, delivering a comprehensive summary directly to your inbox every evening. Simultaneously, it provides a robust system for real-time capture and storage of new order data into Airtable, ensuring your records are always up-to-date.
About This Workflow
Streamline your e-commerce operations with this dual-purpose automation solution. The workflow functions as two intertwined systems: first, a real-time order ingestion pipeline that captures new orders (presumably via a webhook from your e-commerce platform) and immediately stores them into a designated Airtable base. This ensures every transaction is meticulously recorded as it happens. Second, a scheduled daily report generator that fetches all recent orders from Airtable, compiles them into a clean HTML table, and dispatches a comprehensive summary email to key stakeholders every day at 7 PM. Gain critical insights effortlessly and eliminate manual reporting overhead.
Key Features
- Automated Daily Order Summaries: Receive a daily email at 7 PM with a summary of all orders processed since the previous day.
- Real-Time Order Data Ingestion: Instantly capture and store new order details from your e-commerce platform into Airtable.
- Centralized Order Database: Maintain an organized, up-to-date record of all orders in Airtable for easy access and analysis.
- Customizable HTML Reports: Generate neatly formatted, professional HTML tables for your email summaries, tailored to your data needs.
- Effortless Integration: Seamlessly connect with Airtable for data management and Gmail for report distribution.
How To Use
- Configure Daily Report Schedule: Set the "Everyday at 7PM" node (
scheduleTrigger) to your desired daily reporting time. - Adjust Date Logic: The "Yesterday Date" node (
code) calculates the time range for your daily report. Ensure thesetHoursandsetDatelogic aligns with your reporting window. - Connect Airtable for Reporting: In "Airtable Get Today's Orders" (
airtable), select your Airtable base and the "orders" table. Verify thefilterByFormulaaccurately uses theyesterdayandnowvariables to retrieve relevant data. - Customize HTML Report: Edit the "HTML" node (
html) to modify the structure and styling of your daily order summary table as needed. The current setup generates a table from all input fields. - Set Up Gmail for Delivery: In "Send to Gmail" (
gmail), specify the recipient email address and ensure your Gmail credentials are linked. - Set Up Real-Time Order Ingestion (Webhook): (Note: This snippet focuses on the data processing nodes, an initial "Webhook" trigger would typically precede this branch). Configure a webhook in your e-commerce platform to send new order data to n8n.
- Map Incoming Order Data: In "Set Order Fields" (
set), map theorderID,orderPrice, and other relevant fields from your incoming webhook data. Thetimefield will be automatically set to the current timestamp. - Store Orders in Airtable: In "Store Order" (
airtable), ensure your Airtable base and "orders" table are selected, and that the columns are correctly mapped from the "Set Order Fields" output.
Apps Used
Workflow JSON
{
"id": "aa1929ef-f3e7-4100-ba6e-1a8dd077589a",
"name": "Automated Daily Order Reporting and Real-Time Data Capture",
"nodes": 24,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: aa1929ef-f3e7...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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