Automated Email Appointment Scheduler
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Streamline your appointment scheduling process with this AI-powered workflow. It intelligently identifies appointment requests in your inbox, checks your calendar availability, and automatically proposes suitable times via email.
About This Workflow
This n8n workflow revolutionizes how you handle incoming appointment requests. Leveraging the power of AI and LLMs, it monitors your Gmail for emails that signal a meeting or call. Once identified, it accesses your Google Calendar to find available slots, considering buffer times between existing appointments. The workflow then crafts and sends a polite, personalized email response, proposing specific times. Finally, it marks the email as read, ensuring your inbox remains organized. This solution significantly reduces manual effort, prevents double-bookings, and helps you respond to potential clients and collaborators promptly.
Key Features
- Intelligent Email Classification: Utilizes LLMs to accurately detect appointment requests from your emails.
- Real-time Calendar Integration: Seamlessly checks your Google Calendar for available time slots.
- Automated Response Generation: Composes and sends polite email replies with proposed meeting times.
- Smart Scheduling Logic: Incorporates buffer times and avoids scheduling conflicts.
- Inbox Management: Automatically marks processed emails as read.
How To Use
- Gmail Trigger: Connect your Gmail account and configure it to monitor unread emails for appointment requests.
- Classify Appointment Node: Set up the LLM to analyze the subject and body of incoming emails to determine if they are appointment requests.
- OpenAI Chat Model: Configure with your OpenAI API key and select a suitable model (e.g., GPT-4o-mini) for text analysis.
- Google Calendar Tool: Connect your Google Calendar account and set the operation to 'getAll' to fetch your availability. Ensure the
calendarparameter is set to your email address. - Agent Node: Configure the AI agent to act as your scheduling assistant. Provide it with the sender, subject, and email text, along with a system message that instructs it on how to check availability, propose times, and include buffer periods.
- Send Reply Node: Connect your Gmail account and configure it to reply to the original email. The message content will be generated by the Agent node.
- Mark as Read Node: Configure your Gmail account to mark the processed email as read, keeping your inbox clean.
Apps Used
Workflow JSON
{
"id": "fdb73a1d-fd74-4b1c-9d2c-ffca94d943c2",
"name": "Automated Email Appointment Scheduler",
"nodes": 18,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: fdb73a1d-fd74...
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