Automated Email Summarization with AI
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Streamline your inbox by automatically summarizing your latest emails with AI. This workflow extracts key information, identifies action items, and saves concise summaries to Google Docs for easy review.
About This Workflow
This n8n workflow leverages the power of AI to transform your email management. Designed as a flexible starting point, it connects to your Gmail to fetch the most recent email, cleans the content, and then utilizes OpenAI to generate a structured summary. This summary includes sender details, date, subject, and critical takeaways or requests. The workflow then appends this summary to a designated Google Doc, creating a searchable and organized archive of your important email communications. It's an ideal solution for individuals and teams looking to reduce email overload and improve project tracking.
Key Features
- Daily Email Summarization: Automatically processes your latest email every day.
- AI-Powered Extraction: Uses OpenAI to intelligently identify and summarize key information.
- Structured Summary Output: Provides sender, date, subject, main points, and action items.
- Google Docs Integration: Saves summaries to a Google Doc for persistent record-keeping.
- Customizable & Extensible: Built with modularity in mind for easy adaptation.
How To Use
- Set up Schedule Trigger: Configure the 'Schedule Trigger' node to run daily at your preferred time (e.g., 8 AM).
- Connect Gmail: Authorize the 'Get Gmail' node with your Gmail account and ensure it's set to fetch the latest email.
- Configure Email Processing: The 'Email' (Code) node is pre-configured to clean HTML and decode email bodies. Review its logic if you have specific requirements.
- Set up OpenAI Integration: Connect your OpenAI account to the 'Summary Email OpenAI' node. Craft a detailed prompt within the node's parameters to guide the AI on what information to extract (e.g., sender, date, subject, main points, action items).
- Configure Google Docs Output: Connect your Google account to the 'Google Docs' node. Ensure the 'Document Name' and 'Insert Content' parameters are set to properly append the AI-generated summary.
- Handle No Emails: The 'No Email' (Code) node provides a fallback if no new emails are found. Customize its output message as needed.
- Test and Deploy: Run the workflow to test the end-to-end process and deploy it for automated daily operation.
Apps Used
Workflow JSON
{
"id": "7b5121ba-9141-44a6-bb1b-6986d4bf0e3b",
"name": "Automated Email Summarization with AI",
"nodes": 10,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 7b5121ba-9141...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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