Automated Email Triage and Summarization
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Streamline your inbox with this powerful workflow that automatically fetches, organizes, and summarizes your emails. Get key insights and action items delivered to your inbox daily, saving you valuable time.
About This Workflow
This n8n workflow revolutionizes email management by automating the process of sifting through your inbox. Triggered daily, it fetches emails from the past 24 hours, intelligently extracts crucial data points like senders, recipients, and snippets, and then leverages AI to summarize the content. Key issues, action items, and follow-up needs are clearly identified and presented in a digestible format. Finally, a concise summary email, complete with a curated list of action items, is sent to a designated team email address, ensuring critical information is always at your fingertips. This workflow is ideal for teams seeking to reduce email overload and improve response times.
Key Features
- Automated Daily Email Fetching: Retrieves all emails sent within the last 24 hours.
- Intelligent Data Extraction: Organizes emails by identifying key fields such as 'From', 'To', 'CC', and 'snippet'.
- AI-Powered Summarization: Utilizes AI to condense email content into actionable summaries.
- Action Item Identification: Clearly flags and lists necessary tasks and follow-ups.
- Daily Digest Email: Sends a concise summary and action list to your team's inbox.
How To Use
- Configure Daily Trigger: Set the 'Daily 8AM Trigger' node to your desired daily execution time.
- Connect Your Gmail Account: Ensure the 'Fetch Emails - Past 24 Hours' node is authenticated with your Gmail account and adjust the sender filter (
isb.quantana@quantana.in) to your specific needs. - Define Email Fields: In the 'Organize Email Data - Morning' node, specify the fields you wish to include in the summary (e.g., 'id', 'From', 'To', 'CC', 'snippet').
- Customize AI Model: Configure the 'OpenRouter Chat Model' and 'Email Summarizer' nodes. Adjust the 'systemMessage' in the 'Email Summarizer' to refine how emails are processed and what information is extracted.
- Set Destination Email: Update the 'Send Summary - Morning' node with your team's designated email address ('team-email@example.com') and CC list.
- Review Subject Line: Customize the subject line of the summary email in the 'Send Summary - Morning' node for clarity.
Apps Used
Workflow JSON
{
"id": "dc067456-31f6-4fd4-bb36-ebfe01198ced",
"name": "Automated Email Triage and Summarization",
"nodes": 24,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: dc067456-31f6...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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