Automate Daily and Weekly Factoid Delivery with Airtable and Gmail
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This workflow automates the delivery of daily and weekly factoids to subscribers. It leverages Airtable to manage subscriber data and scheduling, and Gmail to send out personalized content.
About This Workflow
This n8n workflow is designed to automate the distribution of engaging factoids to your subscribers. It intelligently pulls information from Airtable based on subscriber preferences for daily or weekly delivery. The workflow ensures that active subscribers receive timely content tailored to their chosen frequency, enhancing engagement and value. It also includes a mechanism for unsubscribing users gracefully, allowing them to provide feedback.
At its core, this system schedules tasks to check Airtable for subscribers ready to receive their next factoid. Whether it's a daily dose of knowledge or a weekly digest, the workflow ensures the right content reaches the right person at the right time via their preferred channel. This makes it an ideal solution for content creators, educators, or anyone looking to build a community around shared learning.
Key Features
- Scheduled Content Delivery: Automates sending factoids at specific times daily and weekly.
- Airtable Integration: Manages subscriber lists, status, and delivery intervals using Airtable.
- Dynamic Content Personalization: Tailors email content based on subscriber topic and interval.
- Graceful Unsubscribe Process: Allows users to opt-out and provide feedback for service improvement.
- Workflow Reusability: Designed to be triggered and potentially reused for other scheduled communications.
How To Use
- Schedule Trigger: Configure the 'Schedule Trigger' node to run at your desired time (e.g., 9 AM daily) to initiate the workflow.
- Airtable Integration: Set up the 'Search daily' and 'Search weekly' Airtable nodes. Ensure your Airtable base and table are correctly linked, and that the
filterByFormulaaccurately queries for 'active' subscribers with the correct 'Interval' and checks the 'Last Sent' date for weekly dispatches. - Content Generation (Assumed): While not fully detailed in the snippet, a node (like 'Content Generation Agent') would be responsible for fetching or generating the actual factoid content based on the subscriber's 'topic'.
- Set Email Variables: Use the 'Set Email Vars' node to dynamically construct the recipient address, subject line, and the email message. This node pulls data from the 'Execute Workflow Trigger' and assumed 'Content Generation Agent' nodes.
- Gmail Sending: Connect a Gmail node (similar to 'confirmation email1') to send the constructed email to the subscriber. Ensure your Gmail credentials are set up.
- Unsubscribe Form: Configure the 'Unsubscribe Form' node with the appropriate path and form fields to allow users to opt-out and provide feedback. This form should be linked to a process that updates the subscriber's status in Airtable.
Apps Used
Workflow JSON
{
"id": "aa4e863a-2679-4096-b87a-03fc30d0aaba",
"name": "Automate Daily and Weekly Factoid Delivery with Airtable and Gmail",
"nodes": 9,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: aa4e863a-2679...
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