Automated Invoice Archiving to S3
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Effortlessly archive your Stripe invoices to an S3 bucket with this automated workflow. Ensure secure, organized, and accessible storage of your financial documents.
About This Workflow
This n8n workflow automates the process of retrieving and storing Stripe invoice PDFs in your Amazon S3 bucket. Triggered either manually or on a monthly schedule, it fetches invoice data, filters for relevant invoice objects, downloads the PDF, and then uploads it to a precisely structured S3 path, organized by year and month. The workflow includes robust configuration options for your S3 bucket, optional subfolders, and flexible date handling, ensuring your invoices are backed up efficiently and securely. It also includes error handling for unexpected data, guaranteeing the integrity of your archival process.
Key Features
- Automated Monthly Archiving: Schedule your invoice backups to run automatically every month.
- Stripe Integration: Seamlessly connects to Stripe to retrieve invoice PDF links.
- S3 Cloud Storage: Securely stores your invoices in your chosen S3 bucket.
- Organized Folder Structure: Automatically organizes invoices by year and month for easy retrieval.
- Customizable Configuration: Easily define your S3 bucket name, optional subfolders, and date ranges.
How To Use
- Configure Environment Variables: In the
ENV*node, set yourbucketName(required) and optionally define asubFolderfor your invoices (e.g., 'invoices'). You can also hardcodeyearandmonthfor manual exports, otherwise, it defaults to the previous month. - Connect Stripe: Ensure you have a Stripe credential configured within n8n. The
Download Invoice PDF from Stripenode will use this. - Define S3 Path: The
Inject s3 SubpathandSet-Subpathnodes dynamically create the S3 path._s3_yearand_s3_monthare derived from the invoice creation date, and_s3_folderis taken from your environment variables. - Set Trigger: Choose between the
When clicking ‘Test workflow’manual trigger or theEvery Month the First Day of the Monthschedule trigger. - Test and Deploy: Run the workflow to test the integration and then activate it for ongoing automated archiving. Review the
Sticky Note2for important S3 upload considerations.
Apps Used
Workflow JSON
{
"id": "45e2abee-315f-4bf6-82d0-0f44bd1c79f0",
"name": "Automated Invoice Archiving to S3",
"nodes": 15,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: 45e2abee-315f...
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