Automated Invoice Processing and Notification
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Streamline your invoice management by automatically detecting new invoices from your inbox, extracting key financial data, and notifying your team via Slack and email.
About This Workflow
This workflow revolutionizes how you handle incoming invoices. It begins by diligently checking your email inbox for new messages. Upon identifying an email containing invoice-related keywords, it leverages advanced AI to extract critical details like the total amount due. For invoices exceeding a predefined threshold (e.g., $1000), a dedicated notification is sent to your finance manager via email, complete with the invoice details and the original attachment. Concurrently, a concise alert is posted to your team's Slack channel, ensuring immediate awareness for timely action. This automated process significantly reduces manual effort and minimizes the risk of missed payments.
Key Features
- Email Monitoring: Automatically scans your inbox for new emails.
- Intelligent Invoice Detection: Filters emails to identify those containing invoice information.
- AI-Powered Data Extraction: Utilizes AI to accurately extract total amounts from invoices.
- Conditional Notifications: Triggers specific actions based on invoice value.
- Multi-Channel Alerts: Sends notifications via Slack and email to relevant parties.
How To Use
- Configure IMAP Connection: Set up your email account (e.g., GMAIL) to allow n8n to read incoming emails.
- Define Invoice Keywords: Adjust the 'If email body contains invoice' node to match keywords relevant to your invoices.
- Set up Mindee Credentials: Integrate your Mindee account to enable AI-powered invoice data extraction.
- Specify Amount Threshold: In the 'If Amount > 1000' node, set the numerical value that triggers a high-value invoice alert.
- Configure Finance Manager Email: Update the 'Send email to finance manager' node with the correct recipient email address and customize the message.
- Set up Slack Integration: Connect your Slack workspace and specify the target channel ('team-accounts') for invoice notifications.
- Activate the Workflow: Enable the 'New invoice email notification' workflow to start processing emails automatically.
Apps Used
Workflow JSON
{
"id": "394c734e-68d6-41f3-9933-b30eaa9202ba",
"name": "Automated Invoice Processing and Notification",
"nodes": 29,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: 394c734e-68d6...
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