Automated Meeting Preparation and Notification

Name: Automated Meeting Preparation and Notification
Rating: 5 (5 reviews)
Author: Free N8N

Intermediate

15 nodes connected

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Free N8N Temples

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Productivityaiautomationcalendaremaillinkedinmeetingnotificationpreparation

Automatically prepare for your upcoming meetings by extracting attendee information, fetching recent correspondence, and generating a concise notification.

About This Workflow

This workflow automates the preparation for your upcoming meetings. It starts by checking your Google Calendar for the next meeting, then extracts attendee details, fetches recent email correspondence, and optionally scrapes LinkedIn for relevant activity. Finally, it uses an LLM to synthesize this information into a concise pre-meeting notification, which can be sent via WhatsApp.

Key Features

Scheduled Trigger: Automatically runs at defined intervals to check for upcoming meetings.
Google Calendar Integration: Fetches upcoming meeting details.
AI-Powered Information Extraction: Extracts attendee information (name, email, LinkedIn URL) from meeting descriptions using an LLM.
Email Correspondence Fetching: Retrieves recent email exchanges with attendees from Gmail.
LinkedIn Activity Scraping: (Optional) Scrapes LinkedIn profiles for recent activity using an external service (Apify.com).
LLM for Notification Generation: Synthesizes gathered information into a concise, actionable pre-meeting notification.
WhatsApp Notification: Sends the generated notification via WhatsApp.

How To Use

Schedule Trigger: Configure the Schedule Trigger node to run at your desired interval (e.g., hourly).
Google Calendar: Ensure your Google Calendar account is connected and the correct calendar ID is provided in the Check For Upcoming Meetings node.
AI Model: Connect your OpenAI account to the OpenAI Chat Model nodes.
Information Extractor: Customize the inputSchema in the Extract Attendee Information node if you need to extract different attendee details. The text parameter should contain the relevant parts of the meeting invite.
Email Fetching: Configure the Get Last Correspondence node with the sender's email. Ensure your Gmail account is connected.
LinkedIn Scraping (Optional):
- Connect to Apify.com (if using) and obtain your API key.
- In the Set LinkedIn Cookie node, replace <COPY_YOUR_LINKEDIN_COOKIES_HERE> with your actual LinkedIn login cookies.
- The HTML node will need to be configured to parse the LinkedIn page. You may need to adjust the selectors based on the current LinkedIn UI.
Notification Generation: The OpenAI Chat Model nodes will generate summaries. You can fine-tune the prompts in these nodes to control the output format and content.
WhatsApp: Configure the WhatsApp Business Cloud node with your phoneNumberId and the recipient's recipientPhoneNumber. Ensure your WhatsApp account is connected.

Apps Used

automation

calendar

meeting

notification

preparation

Workflow JSON

{
  "id": "d87f9e0f-c365-4509-95b6-e53bc3d77779",
  "name": "Automated Meeting Preparation and Notification",
  "nodes": 15,
  "category": "Productivity",
  "status": "active",
  "version": "1.0.0"
}

Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.