Automated Monthly Budget vs. Actual Financial Reporting
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Automate your critical monthly financial analysis with this n8n workflow. It meticulously compares Year-To-Date (YTD) and Previous Month budget figures against actual expenditures, providing clear variance insights for each cost center.
About This Workflow
Stay on top of your financial performance without manual effort. This powerful n8n workflow streamlines the generation of comprehensive budget vs. actual reports, delivered automatically on the 5th of every month. It dynamically retrieves data up to the end of the prior month, calculating critical Year-To-Date (YTD) and Previous Month (PM) variances across all your defined budget groups and cost centers. By connecting directly to your MySQL database, it extracts detailed budget and general ledger entries to give you an accurate, up-to-date financial snapshot, empowering faster, data-driven decisions and reducing reporting overhead.
Key Features
- Monthly Scheduled Reporting: Automatically triggers on the 5th of each month, ensuring timely financial insights without manual intervention.
- Dynamic Date Handling: Intelligently calculates the previous month and year, ensuring reports are always current for the relevant period.
- Comprehensive Financial Metrics: Generates Year-To-Date (YTD) and Previous Month (PM) figures for budget, actuals, and variance.
- Cost Center & Budget Group Analysis: Breaks down financial data by individual cost centers and specific budget groups for granular oversight.
- Direct MySQL Integration: Connects seamlessly with your existing financial databases (
tabBudget Group Detail,tabGL Entry,tabAccount) for accurate data retrieval.
How To Use
- Configure MySQL Credentials: Ensure your n8n instance has valid credentials set up for connecting to your MySQL database (the one containing
tabBudget Group Detail,tabGL Entry, andtabAccount). - Verify Database Schema: Confirm that the table names (
tabBudget Group Detail,tabBudget Group,tabGL Entry,tabAccount) and column names (e.g.,budget_group_name,fiscal_year,budget_month,cost_center,budget_amount,posting_date,account,root_type,credit,debit,docstatus) in the MySQL nodes (Get Cost Centers with BudgetsandYTD vs Previous Month1) match your database schema. Adjust the SQL queries if your schema differs. - Adjust Schedule (Optional): In the
Schedule Triggernode, modify the "Rule" parameter if you need the report to run on a different day or frequency than the 5th of every month. - Review Output: The
YTD vs Previous Month1node will output the detailed financial data. You can then add further nodes (e.g.,Google Sheets,Email,Slack,CRM) to store, send, or visualize these reports as needed. - Activate Workflow: Once configured, activate the workflow to enable its scheduled execution.
Apps Used
Workflow JSON
{
"id": "bce0e0c5-cf44-441f-b7c4-b202dabc3db9",
"name": "Automated Monthly Budget vs. Actual Financial Reporting",
"nodes": 17,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: bce0e0c5-cf44...
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