Automated Receipt Processing & Expense Tracking via Telegram
detail.loadingPreview
This workflow transforms your Telegram bot into a powerful expense manager. Simply snap and send a receipt, and the workflow automatically extracts key details, logs them into Google Sheets, sends a confirmation to you, and even notifies a manager via SMS.
About This Workflow
The "BillBot" workflow is a comprehensive automation solution designed to streamline your expense management process. It leverages the convenience of Telegram for receipt submission, allowing users to simply send a photo of their receipt to a designated bot. The workflow then intelligently parses critical information like merchant, date, amount, and category using Mindee's advanced OCR capabilities. This structured data is automatically appended to a Google Sheet, creating a centralized, digital expense record. Finally, it provides instant confirmation back to the user via Telegram and sends an optional SMS notification to a designated recipient, ensuring everyone stays updated on new submissions.
Key Features
- Telegram-Powered Submission: Effortlessly submit receipts by sending photos directly to a Telegram bot.
- Intelligent OCR Extraction: Automatically extracts key data (merchant, date, amount, category) from receipts using Mindee's powerful AI.
- Automated Expense Logging: Seamlessly append all parsed receipt data into a Google Sheet for centralized record-keeping.
- Instant User Confirmation: Receive immediate confirmation via Telegram once your receipt has been successfully processed and logged.
- Optional Admin Notifications: Keep stakeholders informed with SMS alerts (via Twilio) every time a new expense is recorded, including a direct link to the updated spreadsheet.
How To Use
- Configure Telegram Trigger: Set up a new Telegram Bot via BotFather and connect its API token to the 'Get receipts from bot' node's credentials. Ensure the webhook is active.
- Mindee API Key: Obtain an API key from Mindee (for 'Expense Receipts' product) and configure it as an 'HTTP Header Auth' credential, then attach it to the 'Parse details from receipt' node.
- Google Sheets Integration: Connect your Google account (with access to the target sheet) using OAuth2 credentials to the 'Add to expense record' node. Input the
sheetIdof your expense tracking spreadsheet. - Twilio Setup (Optional): If using SMS notifications, configure your Twilio credentials ('Twilio Programmable SMS') in the 'Send SMS notification' node. Populate the 'To' (recipient phone number) and 'From' (your Twilio phone number) fields.
- Activate Workflow: Once all credentials are set and parameters like
sheetIdand Twilio numbers are configured, activate the workflow. Send a receipt image to your Telegram bot to test the full flow.
Apps Used
Workflow JSON
{
"id": "ed9c6b1a-49d0-455e-b2a2-e0d05c37e7ab",
"name": "Automated Receipt Processing & Expense Tracking via Telegram",
"nodes": 7,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: ed9c6b1a-49d0...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
Statistics
Related Workflows
Discover more workflows you might like
Google Sheets to Icypeas: Automated Bulk Domain Scanning
This workflow streamlines the process of performing bulk domain scans by integrating your Google Sheets data directly with the Icypeas platform. Automate the submission of company names from your spreadsheet to Icypeas for comprehensive domain information, saving valuable time and effort.
Instant WooCommerce Order Notifications via Telegram
When a new order is placed on your WooCommerce store, instantly receive detailed notifications directly to your Telegram chat. Stay on top of your e-commerce operations with real-time alerts, including order specifics and a direct link to view the order.
On-Demand Microsoft SQL Query Execution
This workflow allows you to manually trigger and execute any SQL query against your Microsoft SQL Server database. Perfect for ad-hoc data lookups, administrative tasks, or quick tests, giving you direct control over your database operations.