Automated Stripe Invoice PDF Archiving To S3
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This n8n workflow automates the crucial task of archiving your Stripe invoice PDFs. It's designed to fetch invoices, filter them, download the corresponding PDFs, and store them in an organized, date-based folder structure within your Amazon S3 bucket for easy access and compliance, running automatically each month.
About This Workflow
Streamline your financial record-keeping with this powerful n8n workflow. Designed to automatically fetch and archive all your Stripe invoice PDFs, this solution ensures your important documents are securely stored and easily retrievable in Amazon S3. The workflow intelligently processes each invoice, downloads its PDF, and dynamically generates a clear, hierarchical path within your S3 bucket (e.g., invoices/2024/07/invoice-XYZ.pdf). Configurable for any S3 bucket and an optional subfolder, it can be triggered manually or run automatically on the first day of every month to archive the previous month's invoices, saving you valuable time and reducing manual administrative burden. It includes robust filtering and error handling to ensure data integrity.
Key Features
- Automated Monthly Archiving: Schedule invoices to be downloaded and stored on the first day of every month, specifically targeting the previous month's records.
- Organized S3 Storage: PDFs are automatically sorted into
[your_folder]/[year]/[month]/[filename]for intuitive navigation and compliance. - Stripe Invoice Filtering: Ensures only actual invoice objects are processed, with built-in error handling to catch unexpected data types.
- Configurable S3 Destination: Easily set your target S3 bucket and an optional custom subfolder directly within the workflow's
ENV*node. - Dynamic Date Handling: Automatically determines the correct year and month for archiving, pulling data from the last month by default.
How To Use
- Configure Environment Variables: Open the
ENV*node (labeled 'ENV*').- Set
bucketNameto your desired S3 bucket (e.g., "myBucket"). - (Optional) Set
subFolderif you want invoices stored in a specific subfolder within your bucket (e.g., "company-invoices"). - (Optional) Override the
yearandmonthexpressions if you need to manually specify a different archiving period instead of the default 'last month'.
- Set
- Ensure Stripe Integration: This workflow is designed to work with Stripe. You will need a preceding Stripe node (not explicitly shown in this snippet, but implied by 'List Invoices' and 'Download Invoice PDF from Stripe') configured with your Stripe credentials to fetch invoice data.
- Configure S3 Upload: An S3 upload node (implied as the final step) will be required after 'Set-Subpath' to transfer the PDFs to your S3 bucket. Ensure this node is configured with your AWS S3 credentials.
- Activate Workflow: Once all configurations are complete, activate the 'Every Month the First Day of the Month' schedule trigger or run it manually using 'When clicking ‘Test workflow’' to archive past invoices.
Apps Used
Workflow JSON
{
"id": "c4b9be33-4845-4766-98ee-35e30731ceeb",
"name": "Automated Stripe Invoice PDF Archiving To S3",
"nodes": 18,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: c4b9be33-4845...
About the Author
Crypto_Watcher
Web3 Developer
Automated trading bots and blockchain monitoring workflows.
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