Automated Task Reminders for Enhanced Productivity
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Streamline your workflow with automated daily task reminders delivered directly to your Slack channels. This solution ensures no task falls through the cracks by intelligently pulling from your Notion task database and notifying the assigned user.
About This Workflow
This n8n workflow is designed to boost team productivity by ensuring timely task completion. It operates on a schedule, checking your Notion task database every weekday morning at 9:00 AM. The workflow intelligently filters out completed tasks, focusing only on what needs attention. It then identifies the assigned user for each incomplete task by matching their email with your Notion user data. Finally, it sends a direct message to the relevant Slack user, providing a clear reminder of their outstanding task and its due date. This automation eliminates manual follow-ups and keeps everyone informed and on track.
Key Features
- Scheduled Task Reminders: Runs automatically every weekday morning.
- Smart Task Filtering: Only notifies about incomplete tasks.
- User-Specific Notifications: Delivers reminders directly to the assigned user on Slack.
- Integrated with Notion & Slack: Seamlessly connects your task management and communication tools.
- Clear Task Information: Includes task name and due date in each reminder.
How To Use
- Connect Notion & Slack: Ensure your Notion and Slack accounts are authenticated within n8n.
- Configure Notion Database: Your Notion database should have fields for 'Task' (text), 'Status' (select or multi-select), 'Due' (date), and 'Notion User' (people or multi-select).
- Set User Emails: In the 'Set Notion User Emails' node, update the 'User 1 Notion Email' and 'User 2 Notion Email' (and add more as needed) with the email addresses of your Notion users.
- Set Slack User Names: In the 'Set Slack User Full Name' node, update the 'User 1 Slack Full Name' and 'User 2 Slack Full Name' (and add more) with the full names of the corresponding Slack users.
- Adjust Cron Schedule: Modify the 'Schedule Mon - Friday @ 09:00am' node's
cronExpressionif you need a different trigger time or days. - Map Slack Channels: In the 'Send a Direct Message to User 1' and 'Send a Direct Message to User 2' nodes, ensure the 'channel' parameter correctly maps to the Slack User ID. This often involves a lookup or mapping based on the user's email or name obtained from the 'Get All Slack Users' node.
- Customize Message: Update the
textandattachments.titlein the Slack nodes to tailor the reminder message content and format.
Apps Used
Workflow JSON
{
"id": "fbea2483-f238-4465-b31d-b3721deefb37",
"name": "Automated Task Reminders for Enhanced Productivity",
"nodes": 21,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: fbea2483-f238...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
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