Automated Workflow Sync to Notion
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Effortlessly keep your n8n workflow status and details in sync with a dedicated Notion database. This automation runs every 15 minutes, ensuring your team always has up-to-date information on active workflows, their URLs, and creation/update timestamps.
About This Workflow
This n8n workflow automates the synchronization of your n8n workflows with a Notion database. It triggers every 15 minutes to fetch all workflows tagged with 'sync-to-notion'. For each workflow, it extracts key details like its name, active status, creation and update timestamps, and constructs a direct URL. It then checks if a corresponding entry already exists in your Notion 'Workflows maintained' database. If the workflow is new, it creates a new page in Notion. If it exists, it updates the existing entry, ensuring your Notion database accurately reflects the current state of your n8n workflows. This provides a centralized, real-time view for enhanced operational visibility.
Key Features
- Scheduled Synchronization: Automatically checks for workflow updates every 15 minutes.
- Selective Workflow Tracking: Focuses on workflows tagged with 'sync-to-notion' for targeted management.
- Dual Notion Operations: Seamlessly adds new workflows and updates existing ones in your Notion database.
- Comprehensive Data Mapping: Captures essential workflow details including name, active status, URLs, and timestamps.
- Error Workflow Flagging: Identifies and logs workflows configured with error handling.
How To Use
- Schedule Trigger: Configure the 'Every 15 minutes' node to set your desired synchronization interval (default is 15 minutes).
- Fetch Workflows: In the 'Get all workflows with tag' node, ensure the 'tags' parameter is set to 'sync-to-notion' or your desired tag.
- Set Fields: The 'Set fields' node automatically prepares the data for Notion. Ensure the 'instance_url' is correctly configured in your n8n environment variables.
- Notion Query: In the 'Get notion page with workflow id' node, verify that the Notion database ID and the property name for 'env id' match your Notion setup.
- Conditional Logic: The 'if newly added workflow' node determines whether to add a new entry or update an existing one in Notion based on the query results.
- Add to Notion: Configure the 'Add to Notion' node with your Notion credentials and ensure the 'databaseId' and 'propertiesUi' correctly map to your Notion database schema.
- Update in Notion: Configure the 'Update in Notion' node with your Notion credentials, ensuring the 'pageId' correctly references the Notion entry and the 'propertiesUi' map to the fields you wish to update.
Apps Used
Workflow JSON
{
"id": "893b678b-6ef5-4ed6-9ac9-16ac31ab3729",
"name": "Automated Workflow Sync to Notion",
"nodes": 19,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 893b678b-6ef5...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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