Bi-Directional Task Synchronization Between Notion and ClickUp
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Automate seamless, two-way synchronization of your tasks between Notion databases and ClickUp workspaces. This workflow ensures that task updates, status changes, and key details are consistently mirrored across both platforms, eliminating manual data entry and ensuring data accuracy.
About This Workflow
Tired of manually updating tasks across Notion and ClickUp? This powerful n8n workflow provides a robust bi-directional sync, keeping your project management tools perfectly aligned. Whether you update a task's name, status, or due date in Notion, it instantly reflects in ClickUp. Conversely, any status change made directly in ClickUp will automatically update the corresponding Notion page. Ideal for teams leveraging Notion for documentation and high-level planning, while executing and tracking detailed tasks in ClickUp. Streamline your workflow, prevent discrepancies, and boost team productivity with this essential integration.
Key Features
- Two-Way Synchronization: Updates flow seamlessly from Notion to ClickUp and from ClickUp to Notion.
- Real-Time Task Updates: Instantly syncs task name, status, and due dates from Notion to ClickUp.
- Automated Status Mirroring: Keeps your Notion database page status in sync with ClickUp task status changes.
- Data Consistency: Eliminates the risk of outdated information across your primary project management tools.
- Configurable Mapping: Easily map specific Notion database properties to ClickUp task fields.
How To Use
- Connect Credentials: First, set up your Notion API and ClickUp API credentials within n8n.
- Notion Database Setup: Ensure your Notion database includes properties for 'ClickUp ID' (Rich Text), 'Task name' (Title or Rich Text), 'Status' (Select), and 'Deadline' (Date).
- Configure Notion Trigger: In the 'On updated database page' node, select your Notion database ID.
- Map Notion to ClickUp: In the 'Update an existing task' node, map the Notion page properties (ClickUp ID, Task name, Status, Deadline) to the corresponding ClickUp task fields.
- Configure ClickUp Trigger: In the 'On task status updated' node, select your ClickUp Team and ensure 'taskStatusUpdated' is chosen as the event.
- Filter Notion Search: In the 'Get database page by ClickUp ID' node, ensure the filter
ClickUp ID|rich_textequals thetask_idfrom the ClickUp trigger output. - Map ClickUp to Notion: In the 'Update the status of found database page' node, map the ClickUp task status (from the trigger) to your Notion database's 'Status' property.
Apps Used
Workflow JSON
{
"id": "1817e014-7176-4456-9a3d-ca51f5c44c1c",
"name": "Bi-Directional Task Synchronization Between Notion and ClickUp",
"nodes": 26,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 1817e014-7176...
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