Automate Your Inbox: Capture Emails Directly into Google Sheets
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Never miss an important email again. This workflow automatically saves incoming email details directly into a Google Sheets spreadsheet, creating a structured and accessible record.
About This Workflow
Streamline your email management and data organization with this powerful n8n workflow. Designed to seamlessly capture incoming emails, it triggers an action every time a new message arrives in your Gmail account. The workflow then extracts crucial information such as the sender's email address, the subject line, and a snippet of the email's body. This extracted data is then automatically appended as a new row to a designated Google Sheets spreadsheet. This eliminates manual data entry, ensures data accuracy, and provides a centralized, organized repository for all your email communications. Perfect for tracking inquiries, managing leads, or simply keeping a log of important messages.
Key Features
- Real-time Email Capture: Automatically detects and processes new incoming emails.
- Selective Data Extraction: Captures sender, subject, and email body snippet.
- Seamless Google Sheets Integration: Appends data as new rows in your spreadsheet.
- Customizable Columns: Easily map email data to specific spreadsheet columns.
- No-Code Automation: Set up and manage without any coding expertise.
How To Use
- Set up Gmail Trigger: Configure the
Gmail Triggernode by connecting your Gmail account and specifying any filtering criteria if needed. Set the polling interval (e.g., every minute). - Configure Google Sheets: In the
Google Sheetsnode, specify yourDocument IDandSheet Namewhere the email data should be stored. Map the incoming email data (Sender Email, Subject, Body) to the respective columns in your spreadsheet using the provided expressions (e.g.,={{ $json.From }}). - Activate Workflow: Enable the workflow to start automatically capturing and logging your incoming emails.
Apps Used
Workflow JSON
{
"id": "884ac7de-34a0-4c85-b3f0-0dfa8ea4a335",
"name": "Automate Your Inbox: Capture Emails Directly into Google Sheets",
"nodes": 13,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: 884ac7de-34a0...
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