Automate Your Virtual Coffee Breaks with the Coffee Bot (Matrix)
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Effortlessly foster team connection with the Coffee Bot, an n8n workflow that automatically schedules and assigns participants to virtual coffee break groups every Monday. This bot enhances workplace camaraderie and informal knowledge sharing.
About This Workflow
The Coffee Bot is a powerful n8n automation designed to streamline the process of organizing virtual coffee breaks within your team. Triggered weekly on Mondays at 10 AM, this workflow automatically pulls a list of active members from a specified Matrix room. It then intelligently divides these members into balanced groups of a predetermined size, ensuring no one is left out. Finally, the bot announces these newly formed coffee chat groups directly in the Matrix channel, making it incredibly easy for your team to connect and enjoy informal conversations. This solution is perfect for remote or hybrid teams looking to maintain a strong sense of community and facilitate cross-team communication.
Key Features
- Scheduled Group Formation: Automatically creates virtual coffee groups every Monday morning.
- Matrix Integration: Seamlessly pulls members from and posts announcements to your Matrix chat.
- Intelligent Grouping: Divides members into balanced groups, preventing single-person silos.
- Customizable Group Size: Easily adjust the ideal number of participants per group.
- Automated Announcements: Delivers group assignments directly into your chosen Matrix room.
How To Use
- Set the Weekly Trigger: Configure the 'Weekly trigger on monday1' node to your desired Monday start time (default is 10 AM).
- Specify Your Matrix Room: In both the 'Greetings' and 'Employees in coffee chat channel' nodes, replace 'Enter your Room ID' with the actual ID of your Matrix chat room.
- Authenticate Matrix: Ensure your Matrix credentials are correctly set up in the 'Matrix Creds' section for the 'Greetings' and 'Announce groups' nodes, and 'Enter Your Matrix Credentials' for the 'Employees in coffee chat channel' node.
- Define Ideal Group Size: Modify the
ideal_group_sizevariable within the 'Divide into groups' node'sfunctionCodeto your preferred group size (default is 3). - Activate the Workflow: Ensure the workflow is set to 'active' to start the automated coffee group assignments.
Apps Used
Workflow JSON
{
"id": "8a8b16f8-6c26-46ea-a225-307637eabf0f",
"name": "Automate Your Virtual Coffee Breaks with the Coffee Bot (Matrix)",
"nodes": 26,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 8a8b16f8-6c26...
About the Author
DevOps_Master_X
Infrastructure Expert
Specializing in CI/CD pipelines, Docker, and Kubernetes automations.
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