Automate Discord Channel Creation and Onboarding Notifications
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Streamline your project onboarding by automatically creating Discord channels for new projects directly from Google Sheets. This workflow ensures seamless communication and timely notifications for your teams.
About This Workflow
This n8n workflow automates the process of setting up Discord channels for new projects, triggered by entries in a Google Sheet. When a new project is added to your 'Project Onboarding' sheet, the workflow first filters for valid entries that haven't yet been assigned a Discord channel. It then automatically creates a new Discord channel, named after the Project ID, within a designated category. Crucially, it updates the Google Sheet with the new channel's ID and a 'Discord Created' status. Finally, it sends a detailed announcement to the newly created channel, informing members of the project, and marks the onboarding as complete in the sheet, ensuring a smooth and organized project kickoff.
Key Features
- Automated Discord Channel Creation: Instantly set up dedicated Discord channels for each new project.
- Google Sheets Integration: Seamlessly sync project data from your existing Google Sheets.
- Intelligent Filtering: Ensures only valid and new project entries trigger the workflow.
- Automated Notifications: Announce new projects with essential details directly to the relevant Discord channel.
- Status Tracking: Maintain visibility by updating Google Sheets with channel creation status and IDs.
How To Use
- Configure Google Sheets Trigger: Connect your Google Sheets account and specify the 'Project Onboarding' sheet and the event to trigger on (e.g., 'rowAdded'). Ensure your sheet has columns for 'Project ID', 'Discord ID', and 'Timestamp'.
- Set Up Filtering Logic: Configure the 'Filter Valid Project Entries' node to ensure new rows have a 'Discord ID' that is empty and a valid 'Timestamp'.
- Connect Discord: Authorize your n8n instance with your Discord Bot and specify the desired Guild ID and Category ID for new channel creation.
- Define Channel Naming: In the 'Create Discord Channel' node, set the channel name to dynamically pull from your Google Sheet's 'Project ID' field.
- Update Google Sheet: Configure the 'Update Sheet with Discord Channel ID' node to write the generated 'Discord ID' and set a 'Discord Created' status back into your Google Sheet, matching rows by 'Domain ID' (or a similar unique identifier).
- Customize Announcement Message: In the 'Send Project Announcement' node, craft your message using data from your Google Sheet and the newly created Discord channel, detailing project specifics and team assignments.
- Mark Onboarding Complete: Ensure the final node successfully updates your Google Sheet to reflect the completion of the automated onboarding steps.
Apps Used
Workflow JSON
{
"id": "9eaa8570-e308-40ef-aafe-426059abad86",
"name": "Automate Discord Channel Creation and Onboarding Notifications",
"nodes": 21,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: 9eaa8570-e308...
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