Dynamic Makeup Booking & Invoice Automation with WhatsApp Notifications
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This n8n workflow revolutionizes makeup artist bookings by automating the entire process from client inquiry to instant invoice generation. It dynamically calculates service costs, handles deposit payments, and ensures rapid communication via WhatsApp, freeing up valuable time for artists.
About This Workflow
Streamline your beauty service operations with this powerful n8n workflow. Designed for makeup artists and beauty professionals, it automates the tedious tasks of booking management, pricing calculation, and client communication. Clients submit their booking details via a simple webhook, triggering an instant, personalized response that includes a detailed invoice, including options for full payment or deposit. The workflow intelligently adjusts pricing based on service type, add-ons, and location (e.g., home service transport fees). Crucially, it initiates a WhatsApp interaction, setting the stage for seamless follow-ups and enhancing the overall client experience, all while ensuring accurate financial processing.
Key Features
- Automated Booking Intake: Effortlessly capture client booking requests through a dedicated webhook endpoint.
- Dynamic Pricing Engine: Automatically calculate total service costs, including base prices, add-ons (10%), and transport fees for home services.
- Flexible Payment Handling: Intelligently generate invoices for full payment or a pre-defined deposit (e.g., 50,000 IDR) based on client preference.
- Instant Invoice Generation: Provide clients with immediate, formatted invoice details and a unique booking ID upon submission.
- Integrated WhatsApp Communication: Initiate human-like chat presence and prepare for personalized notifications directly to the client's WhatsApp number.
- Standardized Data Processing: Transforms raw input into consistent, usable data fields for easy management and downstream integrations.
How To Use
- Set Up the Webhook: Configure the "Webhook" node with a path (e.g.,
/makeup-booking) that matches where your booking requests will be sent (e.g., from a website form, another app). - Adjust Booking Data (Optional): If your incoming booking data fields differ, modify the "Process Booking" node's
assignmentsto map them correctly tocustomerName,eventDate,makeupType, etc. - Customize Pricing Logic: Update the
basePriceobject in the "Calculate Price" node's JavaScript code with your specific service prices. AdjusttransportFeeoraddOnFeelogic as needed. - Integrate WhatsApp (Gowa or other): Ensure the "Start Typing" node (and any subsequent "Send Message" nodes, not visible in this snippet) are correctly configured with your Gowa credentials or substitute them with your preferred WhatsApp integration node.
- Activate Workflow: Once configured, activate the workflow to start processing incoming booking requests automatically.
Apps Used
Workflow JSON
{
"id": "aab74a24-fa60-4926-9c93-c6ca494e4e16",
"name": "Dynamic Makeup Booking & Invoice Automation with WhatsApp Notifications",
"nodes": 28,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: aab74a24-fa60...
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