Automate Your Workflow: Email Processing with OpenAI and Notion
detail.loadingPreview
This n8n workflow seamlessly processes incoming emails, leveraging OpenAI for intelligent extraction and summarization, and then securely stores the information in Notion. It automatically deactivates processed routes and labels emails, ensuring an organized and efficient workflow.
About This Workflow
This powerful n8n workflow, 'mails2notion V2', is designed to revolutionize how you handle your incoming emails. It acts as an intelligent bridge, connecting your Gmail inbox to Notion with the power of OpenAI. Upon receiving an email, the workflow first identifies if the associated route is active. If so, it extracts key information like the sender, subject, and date, and then uses the sophisticated GPT-4o model to generate a concise summary and structured metadata. This structured data is then parsed and can be sent to your Notion database. Finally, to maintain order, the workflow deactivates the processed route in Airtable and labels the email in Gmail as 'Processed', preventing duplicate handling. An 'Error' label is applied if any step fails.
Key Features
- Intelligent Email Processing: Utilizes OpenAI's GPT-4o to summarize and extract key email metadata.
- Structured Data Output: Parses extracted information into a predefined JSON schema for easy integration.
- Workflow Automation: Automatically deactivates Airtable routes once an email is processed.
- Email Labeling: Adds 'Processed' or 'Error' labels to Gmail for clear status tracking.
- Robust Error Handling: Implements fallback mechanisms to label emails as 'Error' if any part of the workflow fails.
How To Use
- Gmail Trigger: Configure the 'Gmail Trigger' to listen for incoming emails.
- Extract Route ID: Use the 'Extract Route ID' node to parse the email's recipient to identify the corresponding route.
- Get Route by ID (Implicit): While not explicitly shown as a separate node, the Airtable node implies a lookup based on the extracted Route ID to determine its active status.
- Active Routes Only: Employ the 'Active Routes Only' filter to ensure only emails associated with active routes are processed.
- OpenAI Chat Model: Configure the 'OpenAI Chat Model' with your preferred OpenAI API key and model (e.g.,
gpt-4o), settingresponseFormattojson_objectandtemperatureto0for deterministic output. - Structured Output Parser: Define your
jsonSchemaExamplein the 'Structured Output Parser' node to specify the desired structure for the extracted summary and metadata (sender, subject, date). - Deactivate Route: Set up the 'Deactivate Route' node to interact with your Airtable base, updating the 'Active' field to
falsefor the identified route. - Add Label "Processed": Configure the 'Add Label "Processed"' node to apply a specific label in Gmail once the email has been successfully processed.
- Add Label "Error": Set up the 'Add Label "Error"' node as a fallback to apply an error label in Gmail if any part of the workflow fails.
- Globals and Credentials: Ensure your 'Globals' are set up for the 'processedLabelID' and 'errorLabelID', and that your Gmail and Airtable credentials are correctly configured within n8n.
Apps Used
Workflow JSON
{
"id": "cef48819-2a92-4bd6-98ad-27a40ad8f50d",
"name": "Automate Your Workflow: Email Processing with OpenAI and Notion",
"nodes": 8,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: cef48819-2a92...
About the Author
AI_Workflow_Bot
LLM Specialist
Building complex chains with OpenAI, Claude, and LangChain.
Statistics
Related Workflows
Discover more workflows you might like
Universal CSV to JSON API Converter
Effortlessly transform CSV data into structured JSON with this versatile n8n workflow. Integrate it into any application as a custom API endpoint, supporting various input methods including file uploads and raw text.
Instant WooCommerce Order Notifications via Telegram
When a new order is placed on your WooCommerce store, instantly receive detailed notifications directly to your Telegram chat. Stay on top of your e-commerce operations with real-time alerts, including order specifics and a direct link to view the order.
On-Demand Microsoft SQL Query Execution
This workflow allows you to manually trigger and execute any SQL query against your Microsoft SQL Server database. Perfect for ad-hoc data lookups, administrative tasks, or quick tests, giving you direct control over your database operations.