Never Miss an Action Item: Turn Emails into Google Tasks Instantly
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Automatically create Google Tasks from your Gmail emails. This workflow ensures that any email labeled 'To-Do' is transformed into a actionable task in your Google Tasks, complete with subject and snippet, due tomorrow.
About This Workflow
Streamline your task management and boost productivity with this seamless integration. The 'New Email ➔ Create Google Task' workflow leverages n8n to monitor your Gmail inbox for emails specifically tagged with 'To-Do'. Upon detection, it automatically extracts the email's subject and a brief snippet, then creates a new task in Google Tasks. The task is intelligently set to be due by the next day, helping you stay on top of your commitments. This automation eliminates manual data entry, reduces the risk of missed action items, and keeps your to-do list dynamically updated based on your incoming communications.
Key Features
- Smart Email Trigger: Automatically detects new emails with the "To-Do" label in Gmail.
- Dynamic Task Creation: Converts email subjects and snippets into Google Task titles and notes.
- Automated Due Dates: Sets tasks to be due by the next day, ensuring timely follow-up.
- Seamless Integration: Connects securely with your Gmail and Google Tasks accounts.
- Customizable Workflow: Easily adapt the trigger label and due date logic to your needs.
How To Use
- Create the 'To-Do' Label in Gmail: Ensure you have a label named 'To-Do' in your Gmail account.
- Set up Credentials: In n8n, add your Gmail and Google Tasks accounts via OAuth2 in the Credentials section.
- Configure Gmail Trigger: In the 'Gmail Trigger' node, set the filter to
label:To-Doand choose your connected Gmail account. Set the polling interval (e.g., every minute). - Configure Google Tasks Node: In the 'Google Tasks' node, map the email's subject to the 'Title' field and the email's snippet to the 'Notes' field using expressions like
={{$json["subject"]}}and={{$json["snippet"]}}. Set the 'Due Date' to={{ $now.plus(1, day).toLocaleString() }}. - Connect Nodes: Draw a connection from the 'Gmail Trigger' node to the 'Google Tasks' node.
- Activate Workflow: Enable the workflow in n8n.
Apps Used
Workflow JSON
{
"id": "d8fb8388-b1a7-4e7e-9e46-0c215fafa74f",
"name": "Never Miss an Action Item: Turn Emails into Google Tasks Instantly",
"nodes": 13,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
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ID: d8fb8388-b1a7...
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