Effortlessly Convert Emails into Todoist Tasks with AI
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Transform your Gmail inbox into a streamlined to-do list. This workflow automatically converts important emails into actionable tasks in Todoist, leveraging AI to summarize content and suggest next steps.
About This Workflow
Tired of drowning in emails and struggling to keep track of action items? This n8n workflow automates the process of converting your Gmail communications into organized tasks in Todoist. It intelligently scans your inbox for unread or starred messages, extracts key information using an AI model (like GPT-4o-mini), and creates detailed tasks in your Todoist project. Each task includes the email's subject as the task title, a concise summary of the thread, suggested actions, and even a proposed response or next step. Say goodbye to missed tasks and hello to enhanced productivity!
Key Features
- Automated Email to Task Conversion: Seamlessly create Todoist tasks from your Gmail emails.
- AI-Powered Summarization: Get concise summaries of email threads and suggested actions.
- Intelligent Task Structuring: AI formats task details for clarity and actionability in Todoist.
- Smart Filtering: Works with both unread and starred emails to capture what matters.
- Read & Star Actions: Automatically marks emails as read and can star important ones.
How To Use
- Connect your Gmail and Todoist accounts: Ensure your Gmail and Todoist credentials are set up in n8n.
- Configure Gmail Triggers: Set up the 'Get Unread From Inbox' and 'Get Starred From Inbox' nodes to fetch relevant emails.
- AI Processing: Connect the 'Get Full Message' node to retrieve detailed email content. Then, use the 'OpenAI Chat Model' and 'Structure Output Todoist Ready' nodes to process and structure the email into a task format.
- Task Creation: Utilize the 'Create Todoist Task' node, mapping the AI-generated content to the appropriate fields in Todoist.
- Optional Actions: Configure 'Mark As Read' and 'Star' nodes in Gmail to manage your inbox as emails are processed.
- Set up Conditions: Use the 'If Task Not Exist' and 'If AI responded properly' nodes for robust workflow logic and error handling.
Apps Used
Workflow JSON
{
"id": "22db1666-d5ac-4dca-8c06-39b7448e712b",
"name": "Effortlessly Convert Emails into Todoist Tasks with AI",
"nodes": 22,
"category": "Operations",
"status": "active",
"version": "1.0.0"
}Note: This is a sample preview. The full workflow JSON contains node configurations, credentials placeholders, and execution logic.
Get This Workflow
ID: 22db1666-d5ac...
About the Author
SaaS_Connector
Integration Guru
Connecting CRM, Notion, and Slack to automate your life.
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